Executive Assistant (12-month FTC)

Brunswick Group; City of Westminster; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A global advisory firm is seeking an Executive Assistant to provide high-level support to partners and directors. The role is key for managing communications, preparing documents, and coordinating logistics. Ideal candidates should have strong organisational skills and proficiency in Microsoft Office. This is a 12-month fixed-term contract based in London with remote work options on Fridays.

Benefits

Wide range of employee offerings

Exposure to high-profile clients

Continuous professional development

Qualifications

• Experience supporting senior executives.
• Ability to manage complex schedules and communications.
• Strong written and verbal skills.

Responsibilities

• Manage diaries, emails, and communications.
• Prepare and format documents and presentations.
• Coordinate extensive travel and logistics.
• Support client events and hospitality logistics.
• Draft agendas and meeting notes.

Skills

Organisational skills

Time management

Microsoft Office proficiency

Communication skills

Discretion and professionalism

Proactive problem-solving

Collaborative mindset

Job description

The Executive Assistant will provide high-level support to Partners, Directors, and client-handling teams. This is a varied and fast-paced role requiring excellent organisational skills, attention to detail, and the ability to juggle multiple priorities. You'll play a key role in supporting both internal operations and client-facing activities, helping ensure the smooth delivery of client work. This is a 12-month fixed-term contract. The role will be based in our London office Monday to Thursday, with flexibility to work remotely on Fridays. You'll thrive in a fast-paced, creative environment where cultural awareness, discretion, and initiative are essential.

Responsibilities

• Managing complex diaries, emails, and internal communication platforms.
• Preparing and formatting documents, presentations, and correspondence.
• Coordinating extensive travel and logistics, including visas and itineraries.
• Supporting client events, dinners, and hospitality logistics.
• Drafting agendas, invitations, and meeting notes.
• Processing expenses and timesheets accurately.
• Providing support in Dynamics, liaising with Finance on invoicing.
• Organising client and internal meetings, both UK and international.
• Preparing and formatting client-facing materials in line with brand standards.
• Acting as a trusted point of contact for clients via phone and email.
• Supporting RNS announcements, research, and sector updates (training provided).
• Collaborating with the wider assistant team, including rota-based office attendance and early-start support.

Qualifications

• Previous experience supporting senior executives in a professional or corporate environment.
• Strong organisational and time management skills, with the ability to prioritise effectively.
• High proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills.
• Discretion, professionalism, and the ability to act with sound judgment.
• A proactive, solutions-focused approach, able to anticipate needs and resolve issues quickly.
• A collaborative mindset, building trusted relationships with colleagues and clients alike.

Benefits and Development

As an Executive Assistant at Brunswick, you'll gain exposure to high-profile clients and senior leaders while developing your skills in a dynamic, international environment. You'll also benefit from a wide range of employee offerings, supporting your financial future, health and wellbeing, family and community, and continuous professional development.

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes. Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritised attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity. Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a "one-firm firm" with no individual profit centres. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.