Executive Assistant

Twinkl Ltd.; Sheffield; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

33 days off per year (pro‑rata)

Fully paid day off for Me Day

Paid day to champion a cause

Westfield Health cash plan

Enhanced pension contributions & life/

Twinkl access for you and family

Maternity/Paternity/Adoption pay

Job summary

Twinkl Ltd. is seeking an experienced executive assistant to partner with senior leaders, embedding in our Sheffield office to translate strategy into action and support critical growth, commercial, and operational initiatives.

You will manage complex calendars, oversee hospitality and meeting logistics, coordinate travel, and support cross‑functional projects while maintaining confidentiality and strong communication with stakeholders.

Qualifications

• Commercial background with experience supporting senior leaders in fast-paced environments.
• On-site presence in the Sheffield office to drive collaboration and operations.
• Experience in office management, event planning, and coordinating multi‑stakeholder workstreams.
• Ability to manage high-volume complexity with proactive organisation and discretion.

Responsibilities

• Calendar management for senior leaders, optimizing time and prioritising meetings.
• Oversee guest hospitality and meeting room logistics, catering, and post-event tasks.
• Coordinate domestic and international travel itineraries aligned with business objectives.
• Support growth initiatives and leadership offsites by tracking actions across teams.
• Serve as liaison for internal and external stakeholders and manage executive correspondence.
• Organise leadership meetings in person and online, preparing materials and tracking decisions.
• Identify opportunities to streamline executive workflows and improve efficiency.

Skills

Executive support

Calendar management

Stakeholder coordination

Discretion

Office presence

Communication

Job description

Location: Fully based in our Sheffield office

Annual Salary: Starting salary of £32k per annum

Hours of work: 37.5 hours per week (09:00-17:30, Monday - Friday)

Contract: Permanent

Are you an experienced executive assistant with a passion for operational excellence? Twinkl HQ is looking for an on-the-ground partner to a select group of senior leaders, supporting them as they lead critical growth, commercial, and operational initiatives. As a central figure within our office environment, you will be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action while ensuring that our office-based culture thrives.

What You'll Be Doing

• Calendar Management: Proactively manage complex executive calendars to optimise time, resolve conflicts, anticipate priorities and prepare leaders for high-value meetings.
• In-House Operational Support: Oversee end-to-end guest hospitality and meeting room logistics, including setup, meet and greets, catering, and post-event resetting.
• Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries aligned with business objectives.
• Project Support: Provide hand-on support for growth initiatives, cross-functional projects, and leadership offsites by tracking actions and coordinating across teams.
• Communication: Serve as a key liaison for internal and external stakeholders while managing executive correspondence and documentation.
• Meeting Leadership: Organise leadership meetings in person and online, preparing required materials and tracking decisions, actions, and commercial implications.
• Operational Excellence: Identify and implement opportunities to streamline executive workflows and enhance in-office operational efficiency.

What You'll Bring

• Commercial Background: At least 2 years supporting senior leaders in fast-paced environments, with a solid grasp of business operations and financial priorities.
• On-Site Presence: Dedicated to being in the office to drive collaboration and serve as a central hub.
• Coordination: Experience in office management, event planning, and managing complex, multi-stakeholder workstreams.
• Solution-Oriented Organisation: Being proactive and adept at managing high-volume complexity, and capable of navigating ambiguity under pressure.
• Strong Judgment & Discretion: Sharp critical thinking skills to make sound, independent decisions while maintaining absolute confidentiality.
• Influential Communication: Exceptional written and verbal skills, with the confidence to influence and professionally challenge others.

How We’ll Look After You

• Enjoy 33 days of paid time off per year (pro-rata), plus watch your holiday bank grow the longer you stay with us.
• The Ultimate "Me" Day. An extra, fully paid day off dedicated entirely to you. Sleep in, binge a show, or hit the spa. No justification needed, just pure self-care.
• Want to change the world? We'll foot the bill. Take a fully paid day every year to champion a cause close to your heart.
• Keep your money in your pocket as we give you access to a Westfield Health cash plan. Claim back cash on everyday healthcare like dentist visits, eye care, and physio.
• Big life moments deserve big support. We've got you covered with enhanced pay for maternity, paternity, and adoption leave.
• We're investing in your tomorrow. Secure your future with our boosted pension contributions and total peace of mind through generous life insurance.
• Unleash a world of learning and fun! Get full, complimentary access to Twinkl for you and your family.

If you are passionate about driving organisational efficiency and empowering leadership teams within a collaborative office culture, we would love to hear from you.

#HPINDEED