Executive Assistant

The Talent Division; Sheffield; Hybrid; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Pension scheme

Hybrid work

25 days holiday + bank holidays

Office in Sheffield with parking

Personal development

Job summary

The Talent Division is recruiting an Executive Assistant to support the Managing Director at a global company. You will manage priorities, protect time, and oversee day-to-day operations, including complex diary management and international travel across multiple time zones.

Based in Sheffield with hybrid flexibility (1 day homeworking), you will coordinate projects and events, engage with stakeholders, and maintain confidentiality at the highest level.

Qualifications

• Proven experience as an Executive Assistant supporting senior leaders, directors, or business owners with experience supporting multiple stakeholders simultaneously.
• Exceptional organisational and time-management skills.
• Strong communication skills, both written and verbal with excellent attention to detail.
• Confident using Microsoft 365, Teams, Outlook, and modern workplace technology.
• Professional, diplomatic, and capable of dealing with confidential information.
• Experience handling complex diary management and international travel plans across many time zones.

Responsibilities

• Provide comprehensive executive support to the MD, managing priorities across multiple business areas.
• Proactively manage complex diaries, international travel plans, schedules, meetings, and appointments and monitor and triage inboxes, responding on behalf of the MD where appropriate.
• Monitor and triage inboxes, responding on behalf of senior leaders where appropriate.
• Arrange travel, accommodation, and detailed itineraries.
• Prepare meeting agendas, papers, briefing notes, and follow-up actions.
• Manage actions arising from meetings, ensuring tasks are followed through to completion.
• Coordinate leadership meetings, strategy sessions.
• Liaise confidently with clients, colleagues, and external stakeholders and handle confidential and sensitive information with the highest level of professionalism and discretion.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Skills

Executive support

Diary management

Time management

Communication

Discretion

Tools

Microsoft 365

Teams

Outlook

Job description

Executive Assistant

Location: Sheffield (Primarily Office-Based with up to 1 Day Hybrid Working)
Salary: £40,000 £50,000 FTE (Dependent on Experience)
Hours: Full Time (Flexibility Available for the Right Candidate)
Contract Type: Permanent

The Opportunity

We're delighted to be supporting our client in the search for an experienced and highly organised Executive Assistant to support the MD of a fantastic global company.

This is a rare opportunity to become a trusted partner to the company's MD, helping them maximise their impact by managing priorities, protecting their time, and ensuring the smooth running of day-to-day operations. Working at the heart of the business, you'll support senior leadership, complex diary management, international travel arrangements over different time zones,codordinate key projects and events, and play an important role in helping the organisation continue its impressive growth journey.

If you're a proactive problem-solver who thrives in a fast-paced environment and enjoys bringing structure and organisation to busy schedules, we'd love to hear from you.

Key Responsibilities

• Provide comprehensive executive support to the MD, managing priorities across multiple business areas.
• Proactively manage complex diaries, International travel plans,schedules, meetings, and appointments and monitor and triage inboxes, responding on behalf of the MD where appropriate.
• Monitor and triage inboxes, responding on behalf of senior leaders where appropriate.
• Arrange travel, accommodation, and detailed itineraries.
• Prepare meeting agendas, papers, briefing notes, and follow-up actions.
• Manage actions arising from meetings, ensuring tasks are followed through to completion.
• Coordinate leadership meetings, strategy sessions.
• Liaise confidently with clients, colleagues, and external stakeholders and handle confidential and sensitive information with the highest level of professionalism and discretion.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

What We're Looking For

• Proven experience as an Executive Assistant supporting senior leaders, directors, or business owners with experience supporting multiple stakeholders simultaneously.
• Exceptional organisational and time-management skills.
• Strong communication skills, both written and verbal with excellent attention to detail.
• Confident using Microsoft 365, Teams, Outlook, and modern workplace technology.
• Professional, diplomatic, and capable of dealing with confidential information.
• Experience handling complex diary management and international travel plans across many time zones.

What's In It For You?

• Competitive salary of £40,000 £50,000 FTE, depending on experience.
• Pension scheme
• Up to one day per week working from home.
• 25 days holiday plus bank holidays
• Modern Sheffield office with parking options available.
• Comprehensive personal development.

Our Commitment to Inclusion

The Talent Division is committed to creating an inclusive recruitment process where everyone feels valued, respected, and able to succeed.

We welcome applications from people of all backgrounds, experiences, and perspectives. We believe diverse teams make stronger businesses and encourage applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

If you require any adjustments during the recruitment process, please let us know and we'll be happy to support you.