Executive Assistant

Hesleygroup; Doncaster; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

6 weeks holidays (inc bank holidays)

Training days

Regular promotion opportunities

Salary Sacrifice Pension scheme

Cycle to work Scheme

Retail discounts

Refer a friend scheme – referral bonus

Free parking

Job summary

Hesleygroup in Tickhill, Doncaster, is seeking an Executive Assistant on a permanent, full-time basis to support the CEO and Executive Team. The role is based at the Head Office and requires onsite presence five days a week.

You will manage complex diaries, coordinate meetings, prepare agendas, take minutes, and facilitate communication with internal and external stakeholders while handling travel, reports, and board materials.

Qualifications

• Experience as Personal/Executive Assistant in a fast-moving environment.
• Experience supporting an Executive Team.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Serve as primary contact for communications, screening calls and emails.
• Manage CEO and executive diaries; coordinate meetings.
• Prepare agendas, take minutes, and action follow-ups.
• Assist with projects, research and reporting.
• Handle general administration and file management.
• Maintain confidentiality of sensitive information.
• Coordinate travel arrangements and itineraries.
• Bridge communications between CEO and stakeholders.
• Prepare monthly board reports.
• Create presentations using PowerPoint.
• Organise corporate events and dinners.

Skills

Discretion & confidentiality

MS Office proficiency

Attention to detail

Verbal & written communication

Stakeholder management

Tools

PowerPoint

Outlook/Email management

Job description

About The Role

We are recruiting an Executive Assistant on a permanent, full-time basis. The role is based at our stunning Head Office in Tickhill, Doncaster.

The Executive Assistant provides high-level administrative support to the CEO and other members of our Executive Team, ensuring efficient operation of the Executive office. This role involves managing schedules, coordinating meetings, and facilitating communication between the CEO and internal and external stakeholders.

Please note that due to the nature of this role we are looking for candidates who are comfortable working onsite 5 days a week and are unable to consider candidates looking for a Hybrid/Remote role.

Key Responsibilities will include:

• Serve as the primary point of contact for internal and external communications, screening calls and emails where appropriate.
• Diary management and arrangement/co-ordination of meetings, prepare agendas, take minutes, and follow up on action items.
• Assist with projects as needed, conducting research and compiling reports.
• General administration including handling correspondence and maintaining files.
• Maintain confidentiality regarding sensitive information.
• Travel arrangements - coordinating travel logistics, including booking travel, accommodation and creating detailed itineraries.
• Communication Liaison - acting as a bridge between the CEO and colleagues or external stakeholders, ensuring clear and timely communication.
• Support the preparation of the monthly board reports.
• Creating presentations using PowerPoint and other written materials.
• Arranging events such as dinners and other corporate events on behalf of the Executive.

About You

You will possess sound commercial knowledge with experience of working in a similar role as a Personal/Executive Assistant preferably in a fast moving environment.

We are looking for someone who has experience of working with an Executive Team with advanced proficiency in MS Office and meticulous attention to detail.

You’ll have exceptional verbal and written communication skills with the ability to interact professionally at all times with internal and external stakeholders.

You’ll always act with a high level of discretion, confidentiality and integrity in handling sensitive information.

About Us

Benefits of working for us

• 6 weeks holidays (inc bank holidays)
• Ongoing free mandatory and development training days
• Regular promotion opportunities
• Salary Sacrifice Pension scheme
• Cycle to work Scheme
• Access to various discounts at a range of different retailers
• Refer a friend scheme – earn a referral bonus for recommending successful new starters with us
• Free parking