Executive Assistant

Pharmacy2U Ltd; Leeds; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid schedule

Pension plan

Private healthcare

Mental health support

CPD / training

25 days annual leave

Job summary

Pharmacy2U Ltd seeks an experienced Executive Assistant to support the CEO in a high-trust, high-visibility role. You will manage the CEO's diary, coordinate Board and leadership meetings, and oversee executive communications.

Hybrid in Leeds, you will liaise with investors and senior stakeholders while upholding discretion and professionalism. Role requires strong organisational skills, excellent communication, and the ability to represent the business credibly.

Qualifications

• Proven experience providing executive support to a CEO or Board-level stakeholder in a fast-paced environment.
• Experience coordinating senior leadership or Board meetings, agendas and papers.
• Strong written and verbal communication, with professional correspondence for diverse audiences.
• Outstanding organisation and prioritisation, managing multiple deadlines and changes.

Responsibilities

• Manage a complex executive diary, prioritising and coordinating time efficiently.
• Coordinate meetings, appointments and scheduling challenges with stakeholders.
• Prepare agendas, briefing materials and supporting documents for decision-making.
• Provide support for Board and executive leadership meetings including logistics and follow-up actions.
• Coordinate Board papers, presentations and executive communications.
• Act as a primary contact for senior internal and external stakeholders.
• Organise leadership events and travel arrangements across locations.

Skills

Executive support

Diary management

Meeting coordination

Travel planning

Relationship management

Discretion

Microsoft Office

Communication skills

Tools

Microsoft Office Suite

Calendar management tools

Job description

Role: Executive Assistant

Location: Leeds, LS15 8GB We operate a hybrid schedule, meaning 2-3 days a week in the office based at Thorpe Park, Leeds.

Salary: £Competitive DOE, plus extensive benefits

Contract type: Permanent

Employment type: Full time

Working hours: Monday - Friday 37.5 hours per week. We work on a core hours principle. Our core hours are 09:30 - 16:00; you can work around these to suit you!

Do you want to work for the nation's largest online pharmacy ensuring excellence for all our patients? We're a market leader in the pharmacy world, with 25 years' experience, helping over 1.8 million patients in England manage their NHS prescriptions from request through to delivery. We are Great Place to Work certified as we consider colleague experience a top priority every day, and as a certified B Corp we also meet high standards of social and environmental responsibility. Our people are fundamental to our success and ensuring we achieve our vision to be a world leading, patient-centric digital healthcare provider. We are committed to continuing to develop a positive, open and honest working environment for all.

The Executive Assistant to the CEO is a high-trust, high-visibility role responsible for ensuring the CEO operates at maximum effectiveness. This is far more than diary management - the successful candidate will act as a trusted right hand, gatekeeper, and extension of the CEO across internal leadership, the Board, investors, and external stakeholders. The role demands exceptional discretion, sharp commercial judgement, and the polish to represent the CEO and the business credibly in investor and Board settings.

Why you'll love working with us

We believe great people deserve great support. That's why we offer a benefits package designed to look after your health, finances, career and life outside work.

Financial security & rewards

• Competitive contributory pension
• Occupational sick pay
• Long-service awards and refer-a-friend bonuses
• Professional registration fees covered (GPhC, NMC, CIPD and more)
• Cycle to Work and Green Car schemes (subject to eligibility)

Family-friendly

• Enhanced maternity and paternity pay
• Flexible hybrid working to help balance work and home life

Health & wellbeing

• Private healthcare insurance at discounted rates (Aviva)
• Employee Assistance Programme and in-house mental health support
• Access to discounted gym memberships via Blue Light Card and benefits schemes
• Regular health and wellbeing initiatives

Career growth

• Strong commitment to CPD, training and professional development

Time off & flexibility

• 25 days' annual leave, increasing with service
• Buy and sell holiday scheme

Everyday perks & exclusive discounts

• Blue Light Card and employee discount platform
• Exclusive discounts at The Springs, Leeds
• 25% off health & beauty purchases
• 25% off Pharmacy2U Private Online Doctor services

Culture & community

• Regular social events throughout the year

What you'll be doing?

• Manage a complex and fast-paced executive diary, ensuring priorities are effectively coordinated and time is used efficiently
• Coordinate meetings and appointments, proactively identifying scheduling challenges and ensuring all stakeholders are aligned
• Prepare meeting agendas, briefing materials and supporting documentation to enable effective decision-making
• Provide comprehensive support for Board and executive leadership meetings, including planning, logistics and follow-up actions
• Coordinate the preparation and distribution of Board papers, presentations and other executive communications
• Act as a key point of contact for senior internal and external stakeholders, maintaining professional and effective relationships
• Manage and prioritise incoming correspondence, ensuring timely responses and appropriate escalation where required
• Organise leadership events, company meetings and other business activities, managing all associated logistics
• Coordinate domestic and international travel arrangements, ensuring seamless planning and contingency management where needed
• Handle confidential and commercially sensitive information with discretion, while supporting projects, reporting and continuous improvements across the executive office

Who are we looking for?

• Proven experience providing executive support to a CEO, Executive Team member, or Board-level stakeholder within a fast-paced business environment
• Demonstrated experience coordinating senior leadership or Board meetings, including agendas, papers, logistics and action tracking
• Strong written and verbal communication skills, with the ability to draft, proofread and manage professional correspondence for a range of audiences
• Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and changing priorities effectively
• Experience building positive working relationships with senior stakeholders, both internally and externally
• High levels of discretion and professionalism when handling confidential, commercially sensitive or personal information
• Strong proficiency in Microsoft Office and collaboration tools, with the ability to produce high-quality documents, presentations and reports
• Experience coordinating complex travel arrangements, events and executive-level meetings across multiple locations and time zones
• A proactive and solutions-focused approach, with the ability to anticipate needs, identify improvements and work independently
• Sound judgement, resilience and adaptability, with the ability to remain effective in a dynamic and high-pressure environment

Desirable

• Experience supporting a publicly listed, regulated, private equity-backed or investor-backed business
• Exposure to corporate governance, company secretarial or Board administration processes
• Experience supporting investor relations activities, including shareholder meetings, results presentations or investor events

Applicants must prove they have the right to live in the UK.

All successful applicants will be required to undergo a DBS check.

Unsolicited agency applications will be treated as a gift.

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