Executive Assistant

Hireful Ltd; Bradford; Hybride; GBP 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Pension contributions

Life assurance

Health and wellbeing benefits

Flexible/hybrid working

Résumé du poste

Hireful Ltd in Bradford is seeking an experienced Executive Assistant to provide high-level administrative, strategic, and operational support to the Executive Leadership Team. This hybrid role (3 days in Bradford HQ, occasional travel to Peterborough) requires proactive diary management, governance support, travel logistics, stakeholder engagement, and financial administration.

The successful candidate will manage confidential information with discretion and thrive in a fast-paced, regulated

Qualifications

• Proven track record as a PA/EA supporting senior executives.
• Experience in a fast-paced, high-stakes environment.
• Excellent written and verbal communication with minute-taking.
• Proficient with Microsoft 365 including Teams, Outlook, PowerPoint, Word, Excel.
• Able to handle confidential information with integrity.
• Flexible with start/finish times and able to balance the week.
• Housing sector or regulated environment experience preferred.

Responsabilités

• Manage executive calendars, scheduling, and forward-planning.
• Monitor inbox, triage requests, and draft correspondence.
• Coordinate board and committee meetings, including papers and minutes.
• Arrange domestic travel and itineraries.
• Engage with internal teams, board members, external partners, and regional leadership.
• Lead or support projects, strategy days, and leadership events.
• Process expense claims, manage purchase orders, monitor budgets.

Connaissances

Executive Support

Diary Management

Inbox Management

Governance & Board Support

Travel Arrangements

Stakeholder Engagement

Project Management

Event Management

Financial Administration

Outils

Microsoft 365

Teams

Outlook

PowerPoint

Word

Excel

Description du poste

Are you an experienced, proactive and agile Executive Assistantwho thrives in a fast-paced, varied environment?

We are looking for a highly capable EA to provide comprehensive, high-level administrative, strategic, and operational support to members of the Executive Leadership Team.

In this pivotal role, you will act as a trusted gatekeeper, coordinator, and primary point of contact for internal and external stakeholders.

This is ahybrid roleworking 3 days per week in the Bradford HQwith occasional travel each month to Peterborough. Salary £39,360

What you'll be doing:

• Executive Support & Diary Management:Proactively manage complex calendars, scheduling, and forward-planning to optimise executive time and productivity.
• Inbox & Communications:Monitor, triage, and action incoming communications and requests, drafting correspondence on behalf of leadership where appropriate.
• Governance & Board Support:Coordinate executive board and committee meetings, including paper collation, agenda preparation, room/virtual logistics, minuting, and tracking action points.
• Travel & Logistics:Arrange domestic travel, accommodations, itineraries, and associated travel logistics for business activities and roadshows.
• Stakeholder Engagement:Build and maintain strong, collaborative relationships with internal teams, board members, external partners, and regional leadership.
• Project & Event Management:Lead or support ad-hoc business projects, executive retreats, strategy days, and leadership events.
• Financial Admin:Process executive expense claims, manage department purchase orders, and monitor budget records.

About You:

• Highly flexible with your approach to start/finish times, with the understanding that it all balances out over the week!
• Proven track record as a PA/EA supporting Senior Executives or Directors in a fast-paced setting.
• Ideally experience in the housing sector, if not then similar, such as local government, social care, education, policing, or other regulated environment.
• Exceptional written and verbal communication skills with impeccable attention to detail, especially minute-taking in meetings.
• Highly proficient across the Microsoft 365 suite (Teams, Outlook, PowerPoint, Word, Excel) and digital meeting tools.
• Demonstrated ability to manage highly confidential, commercially sensitive information with integrity.
• Calm under pressure, used to variety and change, highly adaptable, can anticipate others' needs, and capable of prioritising competing deadlines independently.

Why You'll Love This Job:

• Work-Life Balance:35-hour working week with hybrid working and flexible start/finish times.
• Pension & Benefits:Generous pension contributions, life assurance, and voluntary employee schemes (health, wellness, gym discounts, cycle-to-work).
• Growth & Wellbeing:Clear pathways for professional development, training allowance, and dedicated health and wellbeing support.
• Inclusive Culture: A welcoming environment where everyone is valued, respected, and supported to thrive.

If you are ready to make an impact and support a driven, values-led leadership team, we would love to hear from you.