Executive Assistant

Tribepad; Sheffield; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

33 days PTO pro-rata

Me Day - fully paid day off

Cause day - paid day to champion a9ca

Westfield Health cash plan

Enhanced parental leave

Job summary

Twinkl HQ in Sheffield is seeking an experienced executive assistant to partner with senior leaders, translating strategy into action and supporting critical growth initiatives. You will be a central figure in our office culture, deeply embedded in leadership priorities and ensuring operational excellence.

Your duties include calendar management, travel logistics, hospitality and meetings, coordinating cross‑functional projects, and safeguarding confidential information.

Qualifications

• 2+ years supporting senior leaders in fast-paced environments.
• On-site office presence and collaboration.
• Strong organizational and communication skills.

Responsibilities

• Calendar Management: Proactively manage complex executive calendars and prepare leaders for meetings.
• In-House Operational Support: Oversee guest hospitality and meeting room logistics.
• Travel & Logistics: Arrange domestic and international travel itineraries.
• Project Support: Track actions and coordinate across teams for growth initiatives.
• Communication: Manage executive correspondence and documentation with stakeholders.
• Meeting Leadership: Organise leadership meetings and track decisions and actions.
• Operational Excellence: Identify opportunities to streamline executive workflows.

Skills

Calendar management

Executive support

Office coordination

Discretion

Communication

Job description

The following content displays a map of the jobs location - Sheffield

Location: Fully based in our Sheffield office

Annual Salary: Starting salary of £32k per annum

Hours of work: 37.5 hours per week (09:00-17:30, Monday - Friday)

Contract: Permanent

Are you an experienced executive assistant with a passion for operational excellence? Twinkl HQ is looking for an on-the-ground partner to a select group of senior leaders, supporting them as they lead critical growth, commercial, and operational initiatives.

As a central figure within our office environment, you will be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action while ensuring that our office-based culture thrives.

What you'll be doing:

• Calendar Management: Proactively manage complex executive calendars to optimise time, resolve conflicts, anticipate priorities and prepare leaders for high-value meetings.
• In-House Operational Support: Oversee end-to-end guest hospitality and meeting room logistics, including setup, meet and greets, catering, and post-event resetting.
• Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries aligned with business objectives.
• Project Support: Provide hand-on support for growth initiatives, cross-functional projects, and leadership offsites by tracking actions and coordinating across teams.
• Communication: Serve as a key liaison for internal and external stakeholders while managing executive correspondence and documentation.
• Meeting Leadership: Organise leadership meetings in person and online, preparing required materials and tracking decisions, actions, and commercial implications.
• Operational Excellence: Identify and implement opportunities to streamline executive workflows and enhance in-office operational efficiency.

What you'll bring:

• Commercial Background: At least 2 years supporting senior leaders in fast-paced environments, with a solid grasp of business operations and financial priorities.
• On-site Presence: Dedicated to being in the office to drive collaboration and serve as a central hub.
• Coordination: Experience in office management, event planning, and managing complex, multi-stakeholder workstreams.
• Solution-Oriented Organisation: Being proactive and adept at managing high-volume complexity, and capable of navigating ambiguity under pressure.
• Strong Judgment & Discretion: Sharp critical thinking skills to make sound, independent decisions while maintaining absolute confidentiality.
• Influential Communication: Exceptional written and verbal skills, with the confidence to influence and professionally challenge others.

How We’ll Look After You

• Enjoy 33 days of paid time off per year (pro-rata), plus watch your holiday bank grow the longer you stay with us.
• The Ultimate "Me" Day. An extra, fully paid day off dedicated entirely to you. Sleep in, binge a show, or hit the spa. No justification needed, just pure self-care.
• Want to change the world? We'll foot the bill. Take a fully paid day every year to champion a cause close to your heart.
• Keep your money in your pocket as we give you access to a Westfield Health cash plan. Claim back cash on everyday healthcare like dentist visits, eye care, and physio.
• Big life moments deserve big support. We've got you covered with enhanced pay for maternity, paternity, and adoption leave.
• We're investing in your tomorrow. Secure your future with our boosted pension contributions and total peace of mind through generous life insurance.
• Unleash a world of learning and fun! Get full, complimentary access to Twinkl for you and your family.

If you are passionate about driving organisational efficiency and empowering leadership teams within a collaborative office culture, we would love to hear from you.