Executive Assistant

WPP; London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

WPP, a leading marketing services company, is seeking an Executive Assistant to support their Leadership Team. The role involves managing diaries, coordinating meetings, and ensuring effective communication across the organization. Ideal candidates will have strong organizational skills and experience in a fast-paced environment, contributing to a culture of creativity and collaboration.

Qualifications

• Extensive previous EA experience in a fast-paced environment.
• Ability to work independently and manage confidential information.
• Experience in a global technology-focused organization is ideal.

Responsibilities

• Proactive diary management across multiple time zones.
• Main point of contact for meeting coordination.
• Support Directors in preparation of materials for meetings.

Skills

Communication

Organizational Skills

Attention to Detail

Discretion

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant role at WPP

Join to apply for the Executive Assistant role at WPP

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.

Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.

WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

Why we're hiring:

WPP is currently driving the industry’s largest business transformation across the marketing and advertising sector. Dominic Shine our Global CIO is driving a major transformation of our Enterprise Technology capabilities across the group. Key to this transformation is the strengthening of the Global Enterprise Technology Leadership Team and the introduction of a new operating model which will see 2500+ technology professionals across the group come together to form an integrated global team that services and enables the ongoing transformation of our agencies and functions.

We are seeking a highly organised and adaptable individual to provide top-tier support to Executives on our Leadership Team. The person should have extensive previous EA experience, preferably in a fast-paced and complex environment, with the ability to work independently. Experience of working for a similar, global technology focused organisation to WPP would be ideal.

Key qualifications include strong communication skills and the ability to interact confidently with stakeholders at all levels in a fast paced-paced, complex environment. Confidentiality, positivity, and meticulous attention to detail are essential.

What you'll be doing:

• Proactive diary management across multiple time zones, working to understand leadership priorities and to ensure their schedules reflect these weekly; also knowing this may be subject to urgent change.
• The main point of contact for all meeting co-ordination; liaise directly across the ET team and WPP company – from our newest employee to the most senior people.
• Support the Directors in timely preparation of materials for meetings and presentations; being one step ahead as we move across different workstreams and priorities.
• Organise and co-ordinate meetings, build relevant agendas and ensure cadence of meetings, relevant content and actions are followed through.
• Support the production of any confidential information as required with absolute discretion, working in a position of high trust.
• Coordination of all travel and logistics e.g. flights and accommodation etc.
• Responsible for preparation and submission of expenses, managing holidays and sickness calendar.
• Help with organisation of key events such as internal meetings, offsite sessions, private dinners, and Town Halls.
• Provide cover for other executive assistants in the team when needed.
  
  

What you'll need:

• Complete discretion when with dealing with confidential information.
• Demonstrated experience - show a passion for the importance, know where we still have fun but need to be a little more formal at times.
• Fast paced and proficient execution of tasks.
• Excellent communication skills, communicating to all – regardless of position.
• Enthusiastic and can-do approach to work.
• Experience of working on social media would be advantageous.
• Strong proficiency in Microsoft Office.
  
  

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice (https://www.wpp.com/people/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

Referrals increase your chances of interviewing at WPP by 2x

Get notified about new Executive Assistant jobs in London, England, United Kingdom.

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 months ago

London, England, United Kingdom 1 day ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 3 weeks ago

Greater London, England, United Kingdom 4 days ago

London, England, United Kingdom 1 month ago

Executive Assistant , Amazon Global Sales- UKI

London, England, United Kingdom 2 weeks ago

City Of London, England, United Kingdom 1 day ago

London, England, United Kingdom 14 hours ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 4 days ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 21 hours ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 week ago

London Area, United Kingdom £40,000.00-£45,000.00 15 hours ago

Executive Assistant (EA) to RL and ME Hospital Executives Barts Health NHS Trust

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 4 days ago

Hertfordshire, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.