Executive Assistant

ACT London; London; On-site; GBP 40,000 - 45,000; Full time

Job summary

ACT London is seeking an experienced Executive Assistant to support its Directors in optimizing their productivity and managing their communications. This temporary role offers the potential for a permanent position and requires a proactive, detail-oriented professional with strong organizational skills. The successful candidate will be responsible for managing complex diaries, enhancing communication, and ensuring seamless operations within the organization.

Benefits

23 Days Holidays

Birthday Leave

Length of Service Leave

Strong company culture with regular events

Wellhub Membership

Vitality Healthcare

NEST Pension scheme

Qualifications

• Over 5 years of experience as an Executive Assistant.
• Exceptional organisational skills with high attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage schedules and communications for two Directors.
• Monitor and respond to emails on behalf of Directors.
• Coordinate calendars and arrange appointments.

Skills

Organisational skills

Communication skills

Problem-solving

Time management

Attention to detail

Tools

Various software applications

Job description

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The Executive Assistant will be a critical support for our Directors, enabling them to focus on strategic business growth by efficiently managing their time and ensuring seamless operations. This role is available for an immediate start on a temporary basis, with the potential to transition into a permanent position. This role demands an experienced, proactive, detail-oriented, and highly organised professional who can take full control of the Directors' emails, manage their complex diaries, and oversee their organisational needs with minimal input. The ideal candidate will enhance communication within the organisation and make informed decisions to significantly boost the Directors' effectiveness.

Job Requirements

• Over 5 years of experience in an Executive Assistant role.
• Exceptional organisational skills, with high attention to detail and commitment to accuracy.
• Expert diary and email management, including proficiency in managing complex schedules and responding on behalf of Directors.
• Proven reliability, being a team player, and committed to meeting task deadlines.
• Demonstrated contribution to company growth in previous roles.
• Strong delegation and follow-through abilities, ensuring tasks are completed efficiently and goals are achieved.
• Proactive and independent problem-solving abilities in dynamic or fast-paced settings.
• Strong written and verbal communication skills.
• Proficiency in various software applications and tools for document management, spreadsheets, and presentations.
• Experience with emerging AI tools to streamline tasks is a plus.

Job Responsibilities

• Assume complete responsibility of the schedules and communications for two ACT Directors.
• Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication with independent decision-making.
• Anticipate Directors' needs and make informed decisions to optimise their time and productivity.
• Schedule, prepare for, and follow up on meetings, including taking minutes and tracking action items to completion.
• Coordinate calendars, arrange appointments, and provide support to Senior Managers, as required.
• Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.
• Handle personal requirements of the Directors, including travel arrangements, personal appointments, and other logistical needs.
• Ensure activities are carried out in alignment with company goals and desired outcomes, track progress, and contribute to key objectives.
• Perform additional office duties as required to support the overall efficiency and effectiveness of the organisation.
• 23 Days Holidays (3 to be taken during the Christmas shutdown period).
• Birthday Leave – 1 day additional leave to be taken to celebrate your birthday.
• Length of Service Leave – You will receive 1 day holiday on top of your entitlement for every year that you have worked, up to 5 additional days.
• Strong company culture with regular events and celebrations.
• Wellhub Membership.
• Vitality Healthcare.
• NEST Pension scheme – ACT contribution of 3%.

ACT is an equal opportunity employer that is committed to diversity and inclusion. We encourage all applications irrespective of gender, race, sexual orientation, religion, age, nationality, marital status, and disability. We believe that diversity is at the heart of innovation and we welcome passionate candidates from all backgrounds.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Construction

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