Executive Assistant/UK Office Coordinator

Eximium Talent; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

Join a fast-growing AI company as an Executive Assistant/UK Office Coordinator in London. You'll support the CEO and lead people and office initiatives, ensuring a vibrant workplace culture. This hybrid role offers a competitive salary and a chance to impact a rapidly scaling organization.

Benefits

Equity compensation in the form of ESOP

Top-notch health, hospital & dental insurance

Monthly team activities & yearly team retreat

Free lunch on office days

Stunning office in the heart of London

Qualifications

• Experience in an Executive Assistant or People & Office role at a fast-growing tech company.
• Hands-on experience with payroll and employee benefits in the UK.
• Strong communicator comfortable with cross-border teams.

Responsibilities

• Provide high-level executive support to the CEO, managing calendars and travel.
• Run payroll operations and manage employee benefits.
• Oversee day-to-day operations of the London office.

Skills

Organisational skills

Communication

People management

Cultural building

Job description

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Are you a people-first, hands-on culture builder with a love for operations? Ready to shape the future of work at one of Europe’s fastest-growing AI companies? We would love to hear from you.

Join LEGALFLY!

Exceptional product-market fit: Our advanced and intuitive legal AI solutions have rapidly gained traction in the market. LEGALFLY is trusted by leading European enterprises and law firms, and we have strategic partnerships with industry leaders like Microsoft, Slaughter & May, and Allianz.

Hyper-growth: Following our successful Series A funding round of 15 million EUR last year, LegalFly is experiencing rapid growth. Backed by top investors, including Mehdi Ghissassi, Director of Product at Google DeepMind, we're scaling our team significantly to accelerate product development and revenue growth.

World-class team: LEGALFLY was founded by four tech veterans from Tinder, bringing extensive knowledge and expertise to drive innovation.

Unmatched security: We are setting the global standard for responsible legal AI with unrivaled security measures. LEGALFLY ensures that sensitive client data never leaves the company's premises through on-premise anonymization.

Global expansion: Our recent funding will support our expansion across the globe. We are extending our platform to key jurisdictions, including the US, UK, France, Netherlands, and Belgium.

Join us in London and report directly to our Head of People. In this hybrid role, you’ll spend approximately 60% of your time as a right hand to our CEO and 40% leading key people & office initiatives that shape our growing team.

Key responsibilities:

Executive Assistance

• Serve as the CEO’s right hand, providing high-level executive support that enables focus, clarity, and impact. You’ll manage calendars, inboxes, and travel with precision. You always stay two steps ahead.
• Coordinate internal and external meetings with key stakeholders and assist with the execution of strategic and cultural initiatives.
• Act as a force multiplier and a trusted partner who creates space for leadership. You ensure seamless operations, embody discretion and excellence in every interaction.

People Operations

• Run payroll operations smoothly and collaborate closely with our external providers for accuracy and compliance.
• Manage and optimize our fringe benefits: health insurance, pension plans, maternity/paternity leave, stock options plan, daily lunches, etc.
• Act as the go-to person for all employees regarding office matters, payrolling, and socials — approachable, trustworthy, and fun to work with.
• Support employees throughout the entire employee lifecycle — from onboarding to offboarding — and lead initiatives that improve engagement and retention.

Office & Culture

• Be responsible for our UK office — ensuring it’s not just functional, but an inspiring place to work that people love to come to.
• Organise internal cultural events, offsites, and team socials that connect and energise our team.
• Oversee the day-to-day operations of the London office, including managing daily lunches, office supplies, equipment, cleanliness, and ensuring a productive work environment.

You might be a good fit if you:

• Are a key culture ambassador who knows how to reinforce values, build connection, and support team spirit in a fast-paced tech environment.
• Have some years of relevant experience in an Executive Assistant and/or People & Office role at a fast-growing tech company.
• Bring strong organisational skills and thrive in dynamic environments where priorities can shift.
• You know how to create structure in chaos without losing your cool.
• Have hands-on experience with payroll and employee benefits in the UK.
• Are passionate about creating a positive, inclusive, and high-performing workplace.
• Love organising events and experiences that make people feel appreciated and connected.
• Are a strong communicator and comfortable working with cross-border teams.
• Are proactive, people-minded, structured, and not afraid to get your hands dirty.
• Have a natural sense for office vibe, layout, and workplace design that helps drive attendance and satisfaction.

Our offer

• A position with impact: Join a fast-growing tech scale-up with an innovative culture and tremendous market opportunity.
• A fully optimised & competitive remuneration package.
• Equity compensation in the form of ESOP.
• Top-class equipment to thrive: Including MacBook and Widescreen 34' monitor.
• Investment in your well-being: Top-notch health, hospital & dental insurance, and a pension plan.
• Monthly team activities & yearly team retreat.
• Stunning, light-filled office in the heart of London (Fitzrovia).
• Free lunch on office days.

Have we sparked your interest? Let’s get in touch & join the AI Revolution!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Software Development and IT Services and IT Consulting

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