Executive Assistant

Allegis Global Solutions; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading company in the fintech sector is seeking an Executive Assistant in London for a 6-month contract. The role involves high-level administrative support, including diary management, meeting coordination, and travel arrangements. Ideal candidates will have at least 3 years of experience and strong organizational skills.

Qualifications

• 3 years’ experience in a similar role.
• Ability to build credible long-term relationships.
• Self-motivated, highly organized, and detail-oriented.

Responsibilities

• Manage diaries and schedule meetings for VPs.
• Coordinate with internal and external stakeholders.
• Handle travel itineraries and expenses for VPs.

Skills

Time management

Organizational skills

Communication

Tools

Microsoft Power Point

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

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Looking for banking contractors in London | Legal, Business Analyst, People Strategy

• Client: world-leading payments & fintech company
• Duration: 6 months
• Work type: hybrid (3 days in the office)

The main function of an Executive Assistant is to provide high-level

administrative support by conducting research, handling information

requests and performing clerical functions. You will need to keep things under control in terms of diary management, arranging meetings, and papers and logistics for meetings, and office administration.

What we expect of you, day to day

• Establish and maintain a sustainable daily, weekly and monthly rhythm for VPs supported
• Use knowledge and judgement to proactively manage diary clashes
• Maintain a forward view of VPs’ diaries
• At the end/ start of each week, ensure the overall week supports the agreed rhythm unless there are exceptional circumstances.
• Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders

Administration/Emails

• Order and organise Microsoft Teams for VPs
• Support the broader Product Leadership Team with coordination around meetings, administrational tasks
• Liaise with internal and external stakeholders to arrange meetings i.e., draft and manage agenda’s / actions /minutes / meeting governance
• Prioritise emails/ requests and filter/escalate information as appropriate and email distribution lists

Support Travel and Expenses

• Action and approve expenses on behalf of the VPs.
• Manage travel itineraries for the VPs arranging travel
• This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 3 set days a week (determined by leadership/site)

Qualifications

• 3 years’ experience in a similar role
• Ability to build credible-long term effective working relationships, both internally and externally
• Time management and organizational skills
• Approaches problems with a can-do attitude, never believing solutions are impossible to formulate
• Ability to work in fast-paced environment
• Proficient with Microsoft Power Point, Excel, Word and Outlook
• Strong communication, including writing, interpersonal and presentation skills
• Self-motivated, highly organized and detail oriented

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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