Executive Assistant

Cloud Counselage Pvt. Ltd.; London; Remote; GBP 25,000 - 45,000; Full time

Job summary

An exciting opportunity awaits an Executive Assistant in a growing London-based organization. This role is pivotal in supporting the executive team, managing schedules, and ensuring smooth administrative operations. You'll be the main point of contact for the administrative team in India, coordinating efforts across time zones. With responsibilities ranging from diary management to sales support, your contributions will be vital in maintaining client relations and preparing important documentation. If you're ready to embrace a dynamic role in a thriving environment, this position is perfect for you.

Qualifications

• Strong client-facing skills required for UK and Europe.
• Excellent communication and schedule management abilities needed.

Responsibilities

• Manage executive schedules, appointments, and travel arrangements.
• Lead the administrative team and coordinate across time zones.

Skills

Client Facing Skills

Communication Skills

Schedule Management

Document Management

Tools

Laptop/Desktop

Job description

Looking for an Executive Assistant who will play a pivotal role in supporting the executive team and ensuring the smooth operation of the global administrative functions. They will be managing schedules, coordinating with the admin team in India, and providing interim support for sales activities till the company secures a new sales assistant.

What's for the Candidate:

• Compensation based on your competency and potential
• Opportunity to work in a growing London-based organisation

Job Responsibilities:

• Diary and Schedule Management: Coordinate and maintain the diary of the Director and Practice Manager, including scheduling appointments, meetings, and travel arrangements. Provide reminders for important tasks and deadlines to the executives.
• Administrative Team Leadership: Manage and serve as the main point of contact for our administrative team in India. Ensure streamlined administrative operations across time zones and liaise with various departments to support company-wide projects and initiatives.
• Communication: Act as a first point of contact: dealing with correspondence and phone calls directed to the Director and Practice Manager. Draft, review, and send communications to the Director and Practice Manager.
• Sales Support: Provide interim support to the sales function by assisting with coordinating sales activities and maintaining client relations until the new sales assistant is hired. Assist with the preparation of sales reports and presentations.
• Meeting and Event Coordination: Organize and attend meetings, ensuring the Director and Practice Manager are well-prepared for meetings. Prepare agendas, take minutes during meetings, and ensure action points are followed up.
• Document Management: Prepare and manage documentation, including reports, proposals, and presentations. Maintain electronic filing systems, ensuring efficiency and compliance with company policies.
• Credit Control: Oversee credit control for Company Accounting and Company Personal Accounting. Require a weekly report with comments.
• Admin Supervision: Ensure all accountants send scanned letters to clients and confirm no letters remain in the pigeonhole by the end of each week.
• Document Handling: Oversee Stephen's responsibilities to scan all documents and shred letters by the end of the week.
• Client Communication: Ensure the reception is informed about new clients and check the letter pile every other day to avoid missing any correspondence.

Eligibility Criteria:

• Client Facing Skills - UK and Europe
• Possesses Laptop/Desktop
• Willing to work for a growing organisation as per UK shift timing

Job Location: WFH (Remote) from India (UK shift)