Executive Assistant

Temenos Headquarters SA; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant in HR & Legal, where you'll provide high-level support to executives. This role involves managing complex schedules, coordinating travel, and handling sensitive information with discretion. You'll play a crucial part in ensuring operational efficiency and supporting strategic initiatives. With a commitment to exceptional service and a collaborative culture, this position offers a unique opportunity to contribute to the success of a leading banking technology provider. If you have a passion for organization and thrive in a dynamic environment, this role is perfect for you.

Benefits

Maternity Leave

Civil Partnership Leave

Family Care Leave

Recharge Days

Study Leave

Qualifications

• Strong experience in administrative or executive support roles in financial services.
• Proficiency in Microsoft Office Suite and project management tools.

Responsibilities

• Manage complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare agendas, reports, and presentations for executive meetings.

Skills

Administrative Support

Organizational Skills

Microsoft Office Suite

Project Management Tools

Communication Platforms

Attention to Detail

Discretion

Job description

ABOUT TEMENOS

Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.

At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

THE ROLE

As the Executive Assistant – HR & Legal, you will provide high-level administrative support to two Executive Committee members, ensuring smooth coordination and operational efficiency.

You will manage scheduling, communications, and project coordination while handling sensitive information with discretion. This role requires excellent organizational skills, proactive problem-solving abilities, and a keen attention to detail to support the leadership team effectively.

OPPORTUNITIES

1. Executive Support & Coordination
2. You will manage complex calendars, scheduling meetings, and coordinating travel arrangements.
3. You will act as a key point of contact between executives, internal teams, and external stakeholders.
4. You will prepare agendas, reports, and presentations for executive meetings.
5. Administrative Operations
6. You will handle confidential documents and ensure proper documentation management.
7. You will assist with internal and external communication on behalf of the executives.
8. You will organize and maintain records, reports, and correspondence.
9. Project & Task Management
10. You will support key strategic initiatives by tracking project deadlines and deliverables.
11. You will coordinate with cross-functional teams to ensure alignment and progress on executive priorities.
12. You will identify opportunities to streamline administrative processes and enhance efficiency.

SKILLS

1. You should have strong experience in an administrative or executive support role within financial services, fintech, or technology sectors.
2. You should have strong proficiency in Microsoft Office Suite, project management tools, and communication platforms.
3. You should have exceptional organizational and multitasking skills with high attention to detail.
4. You should have the ability to handle confidential information with discretion and professionalism.

VALUES

1. Care about providing an exceptional service to ExCo members.
2. Commit to enhancing the Temenos reputation in the market.
3. Collaborate with Senior Leaders within the organization and across the business.
4. Challenge yourself to achieve your individual and company targets.

SOME OF OUR BENEFITS include:

1. Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month.
2. Civil Partnership: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership.
3. Family care: 4 weeks of paid family care leave.
4. Recharge days: 4 days per year to use when you need to physically or mentally recharge.
5. Study leave: 2 weeks of paid leave each year for study or personal development.