Executive Assistant

Hogarth Worldwide Ltd; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organised Executive Assistant to support senior executives. This pivotal role involves managing complex schedules, coordinating meetings, and ensuring seamless communication across teams. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organisational skills and discretion. Join a dynamic team that values creativity and collaboration, and contribute to a culture of inclusion and continuous growth. This role offers the chance to work in a hybrid model, balancing office time with remote flexibility, making it an exciting opportunity for the right individual.

Qualifications

• Extensive experience supporting senior individuals in media/advertising.
• Proven strong organisational skills and detail-orientation.

Responsibilities

• Manage interactions with internal teams and clients, including diary management.
• Coordinate meetings and travel arrangements for executives.

Skills

Organisation

Microsoft Office

Communication

Time Management

Discretion

Tools

Concur

Job description

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

We have embraced a hybrid working model, which allows our employees to split their time between the office and other locations. The expectation is that working life at Hogarth will involve working from the office for an average of 4 days per week for most people . Please speak to the Talent Acquisition team to find out more information.

What does an Executive Assistant do at Hogarth?

We are looking for an articulate, assured, highly organised EA. You will be looking after our CEO, EMEA, Chief Operating Officer, CFO, EMEA and MD, UK. This is an important role for the business which requires you to be confident, efficient and act with complete discretion as you’ll be exposed to a lot of confidential information for the company.

You will be responsible for:

• Managing interactions with internal teams, direct reports and outside parties including full diary management; you will be first point of contact for anyone requiring a meeting or other time commitment.
• Working alongside the other EA’s / PAs supporting the Executive management team in both Hogarth and WPP globally
• Dealing with clients directly, coordinating meetings, events and functions, making sure you are onsite when there is an external meeting happening at one of the Hogarth offices.
• Managing complex and frequent travel itineraries and bookings via company travel agent (Concur) and arranging flights, accommodation and visas. An understanding of time zones would really help in this role.
• Processing expenses on a monthly basis and performing other financial administration including raising PO’s, helping set-up vendors, managing budgets and filling out timesheets.
• Organising internal, external and client events; this includes running town halls through teams and being confident in pulling together content from senior stakeholders.
• Liaising with facilities and IT as well as the other EA’s to ensure the office is running smoothly.

Reporting lines and key stakeholders

This role reports to the CEO, EMEA and MD, UK.

You will work closely with the UK business, global business, WPP and other OpCo’s.

Requirements

• Must have extensive experience supporting senior individuals at a similar level.
• Must have worked in a comparable production / media / advertising environment, providing support for and interacting withsenior stakeholders inside and outside of the business
• Focus on effective use of time and pursuit of business objectives, with the ability to prioritise issues, counter and reconcile conflicting requests effectively and with tact
• Fully competent in Microsoft Office applications including Word, Excel and PowerPoint
• Experience of and entirely comfortable with working in a global, fast paced, often unpredictable environment
• Experience of using Concur would be a plus
• Proven strong organisational skills and detail-orientation
• Strong work ethic and ability to work as a team player

Diversity and Inclusion

Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.

Hogarth Values

Heart and Soul:We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.

Hands on:We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an ego. We do what it takes to get the job done to the highest standards.

Honest:We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises.

Happy family:We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough, we don’t lose perspective or our sense of humour.

Hungry:We are an inquisitive community. We want to create an environment which inspires ourselves and others to be better. It is important to continuously challenge ourselves and our ways of working. We aim to provide staff with the opportunities to develop and learn.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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