Executive Assistant

Royal College of Physicians; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for an enthusiastic Executive Assistant to support key leaders in the Membership Support and Global Engagement department. This role offers a unique opportunity to work closely with senior management, providing essential administrative support, managing complex schedules, and facilitating effective communication. With a focus on improving health and healthcare, the organization values inclusivity and diverse perspectives, making it a rewarding environment for professional growth. Join a team that is dedicated to enhancing the lives of physicians and the patients they serve while enjoying a hybrid work arrangement and generous benefits.

Benefits

27 days of annual leave

7% employer pension contribution

Health cash plan

Employee discounts

Mental health activities

Buy annual leave

Qualifications

• Proven experience as an Executive Assistant with strong organisational skills.
• Ability to manage complex portfolios and projects independently.

Responsibilities

• Provide comprehensive EA support to senior executives.
• Manage diaries, travel arrangements, and meeting preparations.
• Independently handle assigned projects and correspondence.

Skills

Organisational Skills

Interpersonal Skills

Project Management

Communication Skills

Diary Management

Education

Experience as an Executive Assistant

Job description

EA to the Registrar, Deputy Registrar and Executive Director of the Membership Support and Global Engagement (MSGE) department

Working arrangements: Hybrid working, with a minimum of 6 days per month in the office

Contract: 12-month fixed term contract (maternity cover)

We are seeking to recruit an enthusiastic, highly organised and proactive EA to work with the Registrar, Deputy Registrar and Executive Director leading the Membership Support and Global Engagement department (MSGE) at the Royal College of Physicians (RCP).

The Royal College of Physicians is a membership organisation which represents 40,000 doctors worldwide, educating, advising and working with government, the public, patients and carers, and other professions to improve health and healthcare. The Registrar is a Senior Officer with specific responsibility for work relating to the RCP’s membership, professional matters, professional governance, global, workforce and our relations with the NHS. They are supported by a Deputy Registrar, an Executive Director and a team of officers and staff.

Responsibilities

• Provision of a comprehensive, efficient EA service to the Registrar, Deputy Registrar and Executive Director (ED) of the Membership Support and Global Engagement (MSGE)
• Proactive management of varied business activities, including complex coordination of diaries, travel arrangements and meeting preparation
• Independently managing assigned projects
• Managing emails and correspondence for the registrar; triaging and drafting responses
• Meeting support including managing contact lists, drafting agendas, taking minutes and monitoring actions across a wide range of meetings

About you

• Experienced EA with outstanding planning and organisational expertise able to manage complex and varied portfolios
• Great interpersonal skills, experienced in working with people from diverse groups
• Equally comfortable working as part of a team and independently
• Ability to work flexibly, rapidly and independently

Benefits include 27 days of annual leave (pro rata), 7% employer pension contribution, hybrid working and much more.

How to apply

To apply, please submit your CV and a cover letter outlining how your skills and experience meet the job description. Please note that applications received without a cover letter will not be shortlisted.

Shortlisted candidates will be notified by: close of business 9 May

Interview date: 14 May (between 10am and 4pm)

The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.

The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us.

Who we are

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians – doctors who work in hospitals – with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care.

The benefits

Buy annual leave

Mental health activities and sessions

Health cash plan and employee discounts

Our people

• Acting as RCP President

"I am passionate about supporting our current and next generation of physicians with an aim to improve patient care for all. Our strategic mission is educating, improving and influencing health care design and delivery".

“As a working mum, the RCP has gone above and beyond in helping me to achieve a work life balance. I have never been made to feel that I have to make a choice between work and family life.”

• Executive Director of People and Culture

"Working at the RCP, my team and I have undertaken significant projects and initiatives that have shaped our workplace culture and HR strategies".