Executive Assistant

Royal Surrey NHS Foundation Trust; Leatherhead; On-site; GBP 26,000 - 34,000; Full time

Job summary

Surrey and Borders Partnership NHS Foundation Trust is seeking an experienced administrative professional to provide confidential PA support to the Chief Nursing Officer and team. The role involves efficient diary management, handling a variety of communications, and producing high-quality documents and minutes for internal and external stakeholders.

The post is hosted via Flexi-Bank in partnership with Royal Surrey NHS Foundation Trust and is based at the Leatherhead location.

Responsibilities

• Receive calls and emails, use initiative, take messages, and redirect as appropriate
• Manage the Chief Nursing Officer's diary to optimise time and priorities
• Produce professional documents, reports, spreadsheets and presentations to a high standard
• Take and transcribe high-quality minutes in Trust format

Job description

Important Information for Applicants: This vacancy is for Surrey and Borders Partnership NHS Foundation Trust (SaBP).

This role is offered through Flexi-Bank, a collaborative temporary staffing service delivered in partnership between Surrey and Borders Partnership NHS Foundation Trust and Royal Surrey NHS Foundation Trust. Royal Surrey NHS Foundation Trust acts as the host provider and manages the recruitment, onboarding and administrative processes on behalf of Surrey and Borders.

Please note that although Royal Surrey NHS Foundation Trust branding may appear on this advert and within the recruitment system, successful applicants for this vacancy will undertake bank shifts for Surrey and Borders Partnership NHS Foundation Trust.

Work Location: 18 Mole Business Park, Randalls Rd, Leatherhead KT22 7AD

Why join Flexi‑Bank?

• Work flexibly – choose shifts that suit your lifestyle and availability
• Access more opportunities – pick up shifts across mental health and community
• Get paid fairly and on time – competitive rates and fast access to earnings through Stream
• Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team

Job Overview

The post holder will work within the Chief Executive Office, and be responsible for providing high quality, confidential and efficient administrative and PA support in a timely and professional manner. The post holder will support the Chief Nursing Officer and her team in their key internal and external relationships and in the achievement of their objectives to enable them to lead the organisation effectively and will be an essential team member and key to the smooth running of the Chief Nursing Officer’s office.

The Post Holder Will

• Receive a variety of telephone calls or emails, using initiative, tact and discretion to deal with matters where possible, taking messages and re‑directing calls as appropriate, liaising with staff both internal and external to the organisation.
• Operate in a wide network of communications and promote sensitivity always.
• Be responsible for effective diary management to ensure effective use of the Chief Nursing Officer’s time.
• Be able to produce a wide variety of professional, accurate documents and report using various IT packages to a high standard including spread‑sheets and presentations.
• Take and transcribe high quality minutes in appropriate Trust format.

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Would you like to work in an organisation that sits in the top 10 best NHS Mental Health, Learning Disability and Community Services Trusts to work for? This ranking is based on staff feedback in the 2023 NHS Staff Survey.

For further details / informal visits contact: Name: Amy Crellin Job title: Manager Email address: [e-mail]