Executive Assistant

Magnit Global; Greater London; On-site; GBP 52,000 - 72,000; Full time

Job summary

Magnit Global seeks an experienced Executive Team Assistant to join the leadership support function of a leading global financial services organisation.

In this fast-paced environment you will manage complex diaries, coordinate international travel, organise events and support onboarding and key business initiatives while safeguarding confidentiality and acting as a trusted partner for senior stakeholders.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant supporting senior leadership.
• Experience within Financial Services is essential, ideally for Global Asset Manager or Investment Banking Organisation.
• Outstanding organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Highly proactive with the ability to anticipate business needs.
• Exceptional attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Experience with travel booking and expense management systems such as Concur is desirable.
• Professional, discreet and able to handle highly confidential information.

Responsibilities

• Manage complex executive calendars across multiple international time zones.
• Coordinate internal and external meetings, video conferences and leadership sessions.
• Arrange international business travel, accommodation and itineraries.
• Process expenses using Concur or similar expense management systems.
• Organise team events, conferences, town halls and off-site meetings.
• Support onboarding and induction of new team members.
• Prepare presentations, reports and meeting documentation.
• Act as the first point of contact for visitors and senior stakeholders.
• Provide administrative support for business initiatives and ad-hoc projects.
• Build strong relationships across business functions while handling confidential information with complete discretion.

Skills

Executive support

Stakeholder management

Time management

Multitasking

Communication

Proactive

Attention to detail

MS Office

Outlook

PowerPoint

Excel

Travel coordination

Expense management

Discretion

Tools

Concur

Job description

We're recruiting for an experienced Executive Team Assistant to join the leadership support function of a leading global financial services organisation.

This is an excellent opportunity to work closely with a senior executive team in a fast-paced, professional environment where you'll play a key role in ensuring the smooth running of day-to-day business operations.

You'll be supporting senior stakeholders with complex diary management, travel coordination, events, onboarding and wider business initiatives, acting as a trusted partner who can anticipate priorities and keep everything running efficiently.

Key Responsibilities:

• Manage complex executive calendars across multiple international time zones.
• Coordinate internal and external meetings, video conferences and leadership sessions.
• Arrange international business travel, accommodation and itineraries.
• Process expenses using Concur or similar expense management systems.
• Organise team events, conferences, town halls and off-site meetings.
• Support onboarding and induction of new team members.
• Prepare presentations, reports and meeting documentation.
• Act as the first point of contact for visitors and senior stakeholders.
• Provide administrative support for business initiatives and ad-hoc projects.
• Build strong relationships across business functions while handling confidential information with complete discretion.

Skills & Experience:

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant supporting senior leadership.
• Experience within Financial Services is essential, ideally for Global Asset Manager or Investment Banking Organisation.
• Outstanding organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Highly proactive with the ability to anticipate business needs.
• Exceptional attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Experience with travel booking and expense management systems such as Concur is desirable.
• Professional, discreet and able to handle highly confidential information.