Executive Assistant

Confidential Jobs; Annesley Woodhouse; On-site; GBP 35,000 - 50,000; Full time

Job summary

Confidential Jobs is seeking an Executive Personal Assistant to support the Managing Director with calendar management, email handling, and meeting coordination. The role requires discretion, proactive problem-solving, and strong communication skills within a fast-paced environment.

You will handle complex tasks, prepare briefing materials, and coordinate events from concept to execution, ensuring executive time is protected and priorities are balanced.

Qualifications

• Uncompromising commitment to handling sensitive, high-level data.
• Strong problem-solving ability and proactive mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Own, filter, and protect the MD’s diary and schedules.
• Screen emails, drafts, and manage phone calls as gatekeeper for the MD.
• Coordinate travel arrangements for senior staff and key customers.
• Prepare briefing packs, agendas, and presentations; minutes and follow-ups.
• Manage ad-hoc admin projects and staff/client events from concept to execution.

Skills

Discretion

Proactivity

Communication

Tools

Microsoft Office

PowerPoint

Job description

This is an exceptional opportunity to join this mid-size company supporting the Managing Director as Executive Personal Assistant. The ideal candidate will have a collaborative personality, be well-organised, and comfortable scheduling meetings and responding to emails on MD's behalf. You will be a team player with high emotional intelligence, anticipating needs, protecting executive time, and managing complex tasks with absolute discretion.

Key Responsibilities

• Calendar & Time Management: Own, filter, and protect the MD’s diary, balancing priorities and optimising daily schedules.
• Gatekeeping & Communication: Act as the primary point of contact for internal staff and external partners and customers; screen and manage emails, draft correspondence, and manage phone calls.
• Itineraries: Coordinate travel arrangements for senior staff and key customers.
• Meetings & Governance: Prepare briefing packs, agendas, and PowerPoint slides; attend key meetings to take minutes and track follow-up action items.
• Project & Event Coordination: Manage ad-hoc administrative projects, stakeholder events, client hospitality, and staff events from concept to execution.

Required Skills & Qualities

• Discretion: Uncompromising commitment to handling sensitive, high-level, and confidential company data.
• Proactivity: A strong ability to solving problems before they land on the MD's desk.
• Communication: Exceptional verbal and written skills.
• Tech Skills: Strong Microsoft Office ability including PowerPoint.

Qualifications & Experience

• Minimum of 2 years Executive Assistant (or similar) role supporting C-suite or Director level.
• Proven track record of managing conflicting demands in a fast-paced environment.
• Good systems skills including Microsoft Office proficiency as above

The business has an excellent culture and working environment, and this is a great opportunity and highly rewarding role.