Executive Assistant & Office Experience Coordinator

ASL Technical Ltd; Greater London; On-site; GBP 40,000 - 62,000; Full time

Job summary

ASL Technical Ltd. seeks an experienced Executive Assistant & Office Experience Coordinator to support two senior executives and to drive the smooth operation of the studio environment.

You will manage complex calendars, international travel, meetings, and priorities while owning office operations, communications, events and cross-functional coordination.

Qualifications

• Experience managing complex calendars and priorities for senior leaders.
• Ability to coordinate domestic and international travel and meetings.
• Strong written and verbal communication; professional and discreet.
• Proactive approach to anticipate needs and improve processes.
• Excellent stakeholder management across multiple levels and functions.

Responsibilities

• Manage and optimise complex senior-level calendars and priorities.
• Coordinate internal and external meetings, leadership reviews and events.
• Organise domestic and international travel with contingencies.
• Act as a key contact between senior leadership and stakeholders.
• Coordinate office activities, suppliers, processes and workplace requirements.
• Support procurement, invoicing, reporting and documentation.
• Drive follow-up and accountability across cross-functional activities.
• Coordinate internal communications and leadership updates.

Skills

Calendar management

Travel coordination

Stakeholder management

Communication (written)

Communication (verbal)

Organisation & time management

Proactivity

Discretion with confidential info

Process improvement

Cross-functional coordination

Job description

Executive Assistant & Office Experience Coordinator

An opportunity to make a real impact at a global brand

Are you an experienced Executive Assistant who thrives in a fast-paced environment, enjoys being one step ahead, and takes real pride in making senior leaders and organisations operate at their best? ASL Technical is currently recruiting for an Executive Assistant & Office Experience Coordinator to join a prestigious global organisation, providing high-level support to two senior executives while playing a key role in the smooth running and continued development of the wider studio environment.

This is much more than a traditional EA position. You will become a trusted partner to senior leadership, managing complex diaries, international travel, meetings and priorities, while also taking ownership of office operations, communications, events and cross-functional coordination.

The Role

• Managing and optimising complex senior-level calendars, prioritising meetings and resolving conflicts proactively.
• Coordinating internal and external meetings, leadership reviews and key events.
• Organising domestic and international travel, anticipating potential issues and managing contingencies.
• Acting as a key point of contact between senior leadership and internal/external stakeholders.
• Coordinating office activities, suppliers, processes and workplace requirements.
• Supporting procurement, invoicing, reporting and documentation.
• Driving follow-up and accountability across cross-functional activities.
• Coordinating internal communications, leadership updates and town halls.
• Supporting Health & Safety activities, audits, training and compliance documentation.
• Identifying inefficiencies and introducing better, more effective ways of working.

What We're Looking For

• Outstanding organisation and time-management skills.
• Proven experience managing complex calendars and competing priorities.
• Excellent written and verbal communication.
• A highly professional and discreet approach to confidential information.
• Strong stakeholder management skills and the confidence to work with people at all levels.
• Experience coordinating travel, meetings, events or operational activities.
• A proactive approach, with the ability to anticipate what is needed before being asked.
• The confidence to challenge inefficient processes and suggest improvements.
• The ability to remain calm, composed and effective when priorities change.

Most importantly, you'll be someone who takes ownership. You'll naturally look around corners, spot what needs doing and make sure things happen.

Why This Role?

This is an excellent opportunity for an experienced EA looking to move beyond a purely administrative position and become a trusted and influential part of a senior leadership environment. You'll have the opportunity to work closely with two senior executives within a globally recognised organisation, gaining exposure to a broad range of business activities and working with stakeholders across multiple functions. If you enjoy being the person who brings order to complexity, takes pride in delivering an exceptional service and wants to have a genuine influence on how an organisation operates, we'd love to hear from you.