Executive Assistant

Adecco Portugal; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

Adecco Portugal in London (Hybrid) is seeking an Administrative Business Partner to provide high-level support to senior stakeholders in a fast-paced global environment. The role focuses on calendar management, travel coordination, and ensuring smooth operations.

You will manage complex schedules, arrange domestic and international travel, prepare meeting materials, and support budget tracking and events. The position offers hybrid working arrangements with 3 days in the office and 2 days remote.

Qualifications

• Experience in administrative roles supporting senior leaders.
• Experience in fast-paced, global environments.
• Excellent organisational and communication skills.

Responsibilities

• Manage complex, high-volume calendars across time zones.
• Coordinate domestic and international travel arrangements.
• Prepare meetings with agendas, materials, and rooms.
• Process expenses, invoices, and budget tracking.
• Organise internal and external events and leadership meetings.
• Collaborate with cross-functional teams on initiatives.
• Maintain confidentiality with sensitive information.
• Support office and facilities coordination.
• Identify process improvements to drive efficiency.

Skills

Calendar management

Travel coordination

Event planning

Budget tracking

Expense processing

Stakeholder management

Discretion and confidentiality

Cross-functional collaboration

Job description

Job Title: Administrative Business Partner Location: London (Hybrid - 3 days office / 2 days remote)

Remuneration: £34.62 per hour

We are seeking an experienced Administrative Business Partner to provide high-level support to senior stakeholders within a fast-paced, dynamic global environment. This role is ideal for a proactive professional who thrives on managing complex schedules, coordinating travel, and driving operational excellence.

Key Responsibilities

• Manage complex and high-volume calendars, ensuring effective prioritisation and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas, logistics, and travel-related documentation.
• Prepare and support meetings by coordinating agendas, materials, meeting rooms, and attendee communications.
• Process expenses, invoices, purchase orders, and support budget tracking activities.
• Organise and deliver internal and external events, including team off-sites, leadership meetings, business events, and large-scale programmes.
• Partner with cross-functional teams to support strategic initiatives, culture programmes, and operational projects.
• Build strong relationships with stakeholders while handling sensitive and confidential information with discretion.
• Support office and workspace planning, facilities coordination, and employee experience initiatives.
• Identify process improvements and help drive operational efficiency across teams.

Requirements

• Experience in an Administrative Assistant, Executive Assistant, Administrative Business Partner, or similar role.
• Proven experience supporting senior leaders in a complex, fast-paced organisation.
• Exceptional calendar management skills with experience handling competing priorities and high meeting volumes.
• Strong travel coordination and event management experience.
• Experience managing expenses, budgets, and administrative operations.
• Excellent organisational, communication, and stakeholder management skills.
• Ability to work independently, exercise sound judgement, and maintain confidentiality.
• Previous experience within a large global organisation or technology-driven environment is highly desirable.

What We're Looking For

• Highly organised with strong attention to detail.
• Skilled at multitasking and managing changing priorities.
• Collaborative and relationship-focused.
• Solutions-oriented with a proactive mindset.
• Comfortable working across global teams and multiple stakeholder groups.

If you're an experienced administrative professional looking for your next opportunity in a collaborative and fast-moving environment, we'd love to hear from you.