Executive Assistant

Ryan Companies US, Inc.; Greater London; On-site; GBP 36,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work environment

Tuition reimbursement after one year

Wellness benefits

Learning subscriptions

Job summary

Ryan is seeking a Senior Executive Assistant to support three Principals within the Employment Tax team. This senior role provides professional administrative support and represents the Firm positively.

Daily tasks are varied and require discretion, multi-tasking, and strong stakeholder relationships to ensure smooth day-to-day operations.

Qualifications

• High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department.
• Strong grammatical and proofreading skills; experience handling confidential information.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries; coordinate meetings and travel.
• Optimize principal productivity through meetings, travel, calls and expense reports.
• Organize and prioritize multiple tasks under strict time constraints.
• Answer and transfer telephone calls; take accurate messages.
• Manage daily correspondence and filing; maintain electronic/hard-copy filing systems.
• Read, sort and distribute incoming mail; route client documentation to Managers when deadlines are involved.
• Execute office administrative tasks as assigned.

Education

High school diploma

Notary Public preferred

Job description

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to support three Principals within Ryan’s Employment Tax team with their daily responsibilities. This is a senior-level support role, providing outstanding administrative support while representing the Firm in a professional and positive manner.

Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. The successful candidate will manage multiple priorities, build effective relationships with internal and external stakeholders, and contribute to the smooth day-to-day running of the Employment Tax team.

Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email, written, phone, and fax) while Principal is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
• May assist less-experienced team members

Client:

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.
• Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers and transfer all telephone calls, takes accurate and concise messages
• Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.

Value:

• Handles and safeguards confidential and sensitive company and personal information
• Remains knowledgeable of business unit and corporate policies
• Identifies and works to improve internal process and works to develop Firm policies as needed.
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Assists with other projects as needed
• Completes assignments with little supervision and performs other duties as assigned

Education and Experience:

• High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department.
• Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

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