Executive Assistant

Ryan LLC; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Connectivity reimbursement

Gym membership

Learning subscription

Flexible work environment

Tuition reimbursement

Accelerated career path

Award-winning culture

Job summary

Ryan LLC is seeking a senior Executive Assistant to support three Principals within the Employment Tax team. The role involves demanding, confidential administrative work and handling multiple priorities with internal and external stakeholders.

Strong communication and organizational skills are essential, along with adherence to firm policies and values. Applicants should have 3+ years of experience, a high school diploma, and proficiency in Microsoft Office.

Qualifications

• High school diploma and 3+ years of administrative duties experience.
• Strong grammar and proofreading skills.
• Notary Public preferred and valid driver’s license may be required.

Responsibilities

• Provide senior-level support to three Principals with daily tasks and confidentiality.
• Manage calendars, coordinate travel and itineraries, and handle scheduling.
• Prepare reports, minutes, and correspondence; maintain filing systems and client documents.
• Liaise with internal/external stakeholders to ensure smooth day-to-day operations.
• Assist other Executive Assistants as needed and maintain professional representation of the Firm.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement
• After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to support three Principals within Ryan's Employment Tax team with their daily responsibilities. This is a senior-level support role, providing outstanding administrative support while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. The successful candidate will manage multiple priorities, build effective relationships with internal and external stakeholders, and contribute to the smooth day-to-day running of the Employment Tax team. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email, written, phone, and fax) while Principal is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable
• May assist less-experienced team members

Client:

• Prepare reports, meeting minutes and correspondence
• Create and edit documents, spreadsheets and presentations
• Manage schedules, arrange appointments and itineraries
• Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time
• Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers and transfer all telephone calls, takes accurate and concise messages
• Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system
• Reads, sorts, and distributes incoming mail
• When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved

Office Administrative Tasks and Duties:

• Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC

Value:

• Handles and safeguards confidential and sensitive company and personal information
• Remains knowledgeable of business unit and corporate policies
• Identifies and works to improve internal process and works to develop Firm policies as needed
• Reviews and edits client‑related documentation
• Maintains client and administrative filing procedures
• Assists with other projects as needed
• Completes assignments with little supervision and performs other duties as assigned

Education and Experience: High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature.

Computer Skills: To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses: Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities: This job has limited or no supervisory responsibilities.

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status). Job duties related to this role are to be conducted in a manner that adheres to privacy laws, as well as follows internal governance related to protecting confidential information and trade secrets, and to securing data and company records.

Equal Employment Opportunity/Affirmative Action/Accommodation

Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law. It is Ryan’s policy to make reasonable accommodation for qualified individuals with disabilities. Please contact our People Group at 972.934.0022 or [e-mail] if you are interested in applying and need assistance to submit your application, or if you are interested in a position and believe you may require a reasonable accommodation in order for you to perform its essential functions. Click here to view the entire EEO poster and supplement.

*Notice to Canada Candidates – In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Canadian Human Rights Act, Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request.Ryan welcomes and encourages applications from people with disabilities* Please access our Privacy Notice in relation to this at the following link for additional information on how we protect and handle personal information. To change or modify any personal information previously provided, please click here to access our Data Subject Access Request form.