Executive Assistant

Ryan; Greater London; Hybride; GBP 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Phone/Internet reimbursement

Gym membership or equipment

LinkedIn Learning Subscription

Flexible work environment

Tuition reimbursement after one year

Accelerated career path

Award-winning culture & community

Résumé du poste

Ryan is seeking an experienced Executive Assistant to support three Principals within the Employment Tax team. This senior-level position provides outstanding administrative support while representing the Firm in a professional manner.

Daily tasks are varied and confidential, requiring strong relationship management, calendar control, and multi-tasking to ensure smooth day-to-day operations and alignment with Ryan’s values of excellence and integrity.

Qualifications

• Must have strong grammatical and proofreading skills.
• Experience performing admin duties for an individual, group, or department.
• Confidential handling of sensitive information preferred.

Responsabilités

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls and expense reports to maximise principal productivity.
• Prioritise multiple tasks and meet tight deadlines.
• Answer and transfer calls and take concise messages.
• Maintain daily correspondence and file documents.

Connaissances

Grammatical proficiency

Proofreading

Communication

Confidential handling

Formation

High school diploma

Outils

Microsoft Word

Excel

Access

PowerPoint

Outlook

Internet research

Description du poste

Why Ryan?

• Competitive Compensation and Benefits


• Business Connectivity Reimbursement (Phone/Internet)


• Gym Membership or Equipment Reimbursement


• LinkedIn Learning Subscription


• Flexible Work Environment


• Tuition Reimbursement After One Year of Service


• Accelerated Career Path


• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to support three Principals within Ryan’s Employment Tax team with their daily responsibilities. This is a senior-level support role, providing outstanding administrative support while representing the Firm in a professional and positive manner.

Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. The successful candidate will manage multiple priorities, build effective relationships with internal and external stakeholders, and contribute to the smooth day-to-day running of the Employment Tax team.

Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner


• Maintains communications (email, written, phone, and fax) while Principal is traveling


• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.


• May assist less-experienced team members

Client:

• Prepare reports, meeting minutes and correspondence.


• Create and edit documents, spreadsheets and presentations.


• Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.


• Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports.


• Organizes and prioritizes multiple tasks and completes them under strict time constraints


• Answers and transfer all telephone calls, takes accurate and concise messages


• Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.


• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved


• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.

Value:

• Handles and safeguards confidential and sensitive company and personal information


• Remains knowledgeable of business unit and corporate policies


• Identifies and works to improve internal process and works to develop Firm policies as needed.


• Reviews and edits client-related documentation


• Maintains client and administrative filing procedures


• Assists with other projects as needed


• Completes assignments with little supervision and performs other duties as assigned

Education and Experience:

• High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department.


• Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

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