Senior Project Manager, Facilities, Real Estate and Office Development

Ryan LLC; Greater London; Hybrid; GBP 70,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Phone/internet reimbursement

Gym membership

LinkedIn Learning

Flexible work

Tuition reimbursement

After 1 year

Accelerated career

Culture outreach

Job summary

Ryan LLC in London seeks an experienced Facilities Program Manager to oversee global office startups, relocations, furniture procurement, and related operations. You will coordinate with IT, Facilities and field teams to deliver projects on time and within budget.

The role requires a Bachelor’s degree and 10+ years in facilities, construction, or real estate, with strong vendor management, budgeting, and communications.

Qualifications

• Bachelor’s degree in related field; 10+ years in facilities/real estate preferred.
• Master’s degree is a plus.

Responsibilities

• Contract and manage client designs for global offices; oversee furniture, equipment, and procurement.
• Coordinate with IT, Facilities and field leadership; ensure professional client communications.
• Develop and execute facility construction projects within budget and schedule.
• Lead multi-vendor management for real estate, relocations and office improvements.
• Monitor project schedules and reconcile invoices with landlords and vendors.
• Prepare purchase orders, bids, and vendor agreements; manage allocations.

Skills

Design & Construction

Real estate

Vendor management

Project coordination

Budgeting

Communication

Education

Bachelor’s degree in related field

Master’s degree preferred

Tools

AutoCAD

Microsoft Office

Job description

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement
• After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The role directly manages all aspects of the Firm’s new office startup, relocation projects, and associated operations around the world, as well as bidding/pricing, arranging for, and handling all project management of the office design, construction, furniture, equipment and all other issues in current offices.

Responsibilities

• Responsibilities include contracting for and managing the customer designs we perform for each global office; developing and executing facility construction projects; all furniture and equipment procurement, delivery, installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, and invoice reconciliation, as well as other operational services.
• This position coordinates these tasks with IT, Facilities and field leadership and personnel, and performs an excellent, comprehensive job of communicating with the Ryan clients at the affected office locations.
• Duties and Responsibilities aligned with Key Results: People Create a positive team experience Leads customer service activities with proactive, well-written communications at all times with the most professional tone and courtesy.
• Manages real estate personnel with construction punch-list resolutions and correction activities globally.
• Provides strategic/tactical direction on all projects to meet current and anticipated corporate requirements and objectives.
• Client Conducts on-site office visits to ensure the office is properly equipped, recommends appropriate remedies, and manages office enhancement items globally.
• Defines, sources, recommends, procures, and ensures that facilities-related products and services are delivered and installed on schedule and at negotiated cost.
• Manages service-related issues, vendor reporting, and payments; maintains spreadsheets; and facilitates the process for visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at locations nationally.
• Identifies and offers solutions for operational issues, potential problems, and efficiency predicaments.
• Monitors construction project schedules in order to plan and schedule multiple vendor product deliveries and installations according to each property management’s rules and regulations.
• Reconciles invoices and contracts for services performed by outside vendors and approves invoices for payment.
• Value Develops detailed project plans, sources vendors and bids, create purchase orders, and executes appropriately to ensure all office/employee relocation projects are completed on time, within budget, and according to pre-established specifications.
• Manages and leads global architectural and engineering design and specifications planning to ensure office functionality needs are met.
• Develops requirements, obtains quotes, initiates purchases, and coordinates delivery and installation of rental furniture at temporary office locations.
• Tracks rentals and coordinates removal of office furniture at the end of determined lease term.
• Manages multi-million dollar construction spend and handles/documents all tenant improvement reimbursements through landlords.
• Communicates the Firm’s objectives and standards to vendors, contractors, and consultants and continually monitors performance to assure full compliance with established standards.
• Initiates bids and scopes of work; organizes, schedules, and coordinates various vendors (security systems, audio/visual repairs, HVAC, electricians, plumbers, painters, etc.) for routine service requests.
• Researches issues, seeks solutions, analyzes bids, and recommends alternative paths of action for national purchasing and maintenance programs.
• Assists in identifying best practices and on-going updates to the Firm’s procedures and policies.
• Performs other duties as assigned.

Education and Experience

Bachelor’s degree in related field preferred with minimum 10 years related experience; Master’s degree a plus.

Other Skills and Abilities

• Proven ability to handle multiple projects simultaneously for multiple locations and prioritize tasks based on changing circumstances.
• Strong knowledge and expertise of design, construction, building systems, space planning, working with landlords, and other real estate disciplines.
• Skilled in management and coordination of Facilities projects, relocations, and associated multi-vendor activities.
• Ability to adapt quickly to change.
• Premier customer service and teamwork commitment.
• Procurement and inventory management.
• Vendor sourcing, negotiations, product research, and financial analysis.
• Knowledge of building systems, office systems, furniture, and equipment.
• Ability to use discretion, good judgment, and decision skills on projects.
• Ability to work independently on remote projects to successful completion.
• Ability to effectively communicate with all levels of management, both written and verbal.

Computer Skills

To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Outlook, and Internet navigation and research, and knowledge of AutoCAD is preferred.

Certificates and Licenses

Valid driver’s license required.

Supervisory Responsibilities

This position oversees vendor personnel and activities while on projects, providing direction with scheduling, work adjustments, and corrections and checking for quality, accuracy, and completeness.

#LI-Hybrid #LI-AI1

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status).

Job duties related to this role are to be conducted in a manner that adheres to privacy laws, as well as follows internal governance related to protecting confidential information and trade secrets, and to securing data and company records.

Equal Employment Opportunity/Affirmative Action/Accommodation

Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law. It is Ryan's policy to make reasonable accommodation for qualified individuals with disabilities. Notice to Canada Candidates – In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Canadian Human Rights Act, Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request.Ryan welcomes and encourages applications from people with disabilities. Please access our Privacy Notice in relation to this at the following link for additional information on how we protect and handle personal information.