Executive Assistant

AmTrust International; Greater London; Hybrid; GBP 36,000 - 52,000; Full time

Job summary

AmTrust International is seeking an Executive Assistant to join our London team on a maternity cover fixed-term contract. The role provides high-level administrative support to the CFO, General Counsel and Head of IT, ensuring smooth executive operations and efficient business activities.

You will manage complex diaries, coordinate meetings, prepare agendas and minutes, support reports and presentations, and arrange detailed travel itineraries, visas and accommodations, working closely with

Qualifications

• Proven experience supporting C-suite or executive-level stakeholders.
• Strong organisational and communication skills.
• Experience managing complex travel arrangements, including visas.

Responsibilities

• Manage complex diaries and coordinate internal and external meetings.
• Prepare agendas and minutes for executive meetings.
• Support reports and presentations for the CFO, General Counsel and Head of IT.
• Arrange detailed travel itineraries, including flights, accommodation and visas.

Skills

Executive support

Diary management

Travel arrangements

Stakeholder coordination

Communication skills

Job description

AmTrust is a global insurance provider offering risk-management solutions and business underwriting. Today, AmTrust International underwrites over $1.8 billion in gross written premiums and employs more than 1,500 employees globally.

We are currently looking for an Executive Assistant to join our team based in our London office on a maternity cover fixed term contract, with a preference of start date being late November.

This role will provide high-level administrative and organisational support to the CFO, General Counsel, and Head of IT, ensuring the smooth running of executive activities and enabling effective business operations across the organisation. You’ll also manage complex diaries, coordinate internal and external meetings, prepare agendas and minutes, support reports and presentations, and arrange detailed travel itineraries, including flights, accommodation and visas.

To be successful in this role, you will have proven experience supporting C-suite or Executive-level stakeholders, strong organisational and communication skills, and previous experience managing complex travel arrangements, including visa requirements and working closely with travel agents. Industry experience is not essential; we are open to candidates from a range of backgrounds who can demonstrate strong Executive Support experience and a professional, approachable manner.