Executive Assistant Temp to Perm

Lavender Jones Recruitment; City Of London; On-site; GBP 25,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly rate

Potential to become permanent

Collaborative, supportive team

Global organisation with several offi­

Experience in a global organisation

Job summary

Lavender Jones Recruitment is seeking an experienced Executive Assistant to join an established investment firm on a temp-to-perm basis. You will work alongside other experienced Executive Assistants and provide full administrative support to a busy team of investment professionals.

The role requires at least 5 years’ EA experience in financial services, advanced MS Office skills, and a calm, proactive approach with strong written and spoken communication.

Qualifications

• At least 5 years’ experience as an Executive Assistant within financial services.
• Experience supporting several senior people at the same time.
• Advanced skills in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Excellent attention to detail, time management and discretion.
• A calm, proactive approach and strong written and spoken communication.
• Able to start immediately or at short notice.

Responsibilities

• Manage complex, fast-changing diaries, prioritising and rescheduling as needed
• Coordinate meetings across international time zones
• Book domestic and international travel, prepare itineraries and handle last-minute changes
• Prepare, submit and reconcile expense claims
• Cover holidays and absences with the wider assistant team
• Keep contact records up to date in a CRM system
• Help prepare presentation materials and support ad hoc projects
• Assist with office events and general administration

Skills

Experience in financial services

Senior-level support

Diary management

Time management

Discretion

Written and spoken communication

Calm, proactive approach

Tools

Microsoft Office

CRM system

Job description

An established investment firm is looking for an experienced Executive Assistant to join its office team on a temp to perm basis. You will work alongside otherexperiencedExecutive Assistants and provide full administrative support to an incredibly busy team ofinvestmentprofessionals.

Key responsibilities

• Manage complex, fast-changing diaries, prioritising and rescheduling as needed
• Coordinate meetings across international time zones
• Book domestic and international travel, prepare itineraries and handle last-minute changes
• Prepare, submit and reconcile expense claims
• Cover holidays and absences with the wider assistant team
• Keep contact records up to date in a CRM system
• Help prepare presentation materials and support ad hoc projects
• Assist with office events and general administration

Qualifications and experience

• At least 5 years’ experience as an Executive Assistantwithin financial services
• Experience supporting several senior people at the same time
• Advanced skills in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Excellent attention to detail, time management and discretion
• A calm, proactive approach and strong written and spoken communication
• Able to start immediately or at short notice

Benefits

• Competitive hourly rate
• Potential to become permanent
• A collaborative, supportive team
• Experience in a global organisation with several offices