Executive Assistant

Arthur Recruitment; England; Hybrid; GBP 60,000; Full time

Job summary

A high-growth financial services organisation in England seeks an experienced Executive Assistant for a 6-month fixed-term contract. The role requires providing high-level support to the CEO and executive team while managing complex schedules and travel. Candidates must have a background in financial services, preferably in the insurance sector, and possess exceptional organizational and communication skills. The position offers a dynamic work environment with significant autonomy in a fast-paced setting.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Background in Financial Services with insurance experience is preferred.
• Strong attention to detail and the ability to work under pressure.

Responsibilities

• Manage complex diaries and schedules for senior executives.
• Act as a liaison between executives and other stakeholders.
• Handle sensitive and confidential information.
• Support executive meetings with preparation of documents.
• Coordinate events and conferences as needed.

Skills

Experience supporting senior leadership

Organisational and time management skills

Excellent written and verbal communication

MS Office capability

Professionalism and discretion

Ability to work independently

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant – 6-Month Fixed Term Contract

London | Financial Services (Insurance preferred)

£60,000 (pro-rata)

A high-growth financial services organisation within the insurance sector is seeking an experienced Executive Assistant on a 6-month fixed-term contract to provide high-level support to the CEO, executive leadership team, and board members (including internationally based directors).

This is a critical role in a fast-paced, evolving environment, requiring strong judgement, discretion, and the ability to operate as a trusted partner to senior stakeholders.

Office presence is 75% during probation, reducing to 60% thereafter, agreed on a weekly schedule.

Key Responsibilities

• Proactive management of complex diaries, schedules, and international travel for senior executives and board members
• Acting as a key liaison between executives, internal teams, and external stakeholders
• Handling sensitive and confidential information with absolute discretion
• Supporting board and executive meetings, including preparation of papers, presentations, and correspondence
• Coordinating events, off‑sites, and conferences
• Supporting the onboarding of new board members and senior leaders
• Managing expenses, invoices, and related administrative processes
• Providing ad‑hoc executive and project support as required

Skills & Experience

• Proven experience as an Executive Assistant / Personal Assistant supporting senior leadership
• Background in Financial Services, with insurance / Lloyd’s / London Market experience strongly preferred
• Exceptional organisational and time management skills
• Excellent written and verbal communication with strong attention to detail
• Advanced MS Office capability (Outlook, Word, Excel, PowerPoint)
• High levels of professionalism, discretion, and sound judgement
• Comfortable working in a dynamic, changeable environment
• Able to work independently while supporting a wider leadership team