Executive Assistant

Anna Dixon MP; City of Westminster, Baildon; On-site; GBP 25,000 - 35,000; Part time

Job summary

A Member of Parliament is seeking a highly organised Executive Assistant for a 12-month maternity cover in Westminster. The role will involve managing diary commitments, incoming inquiries, and providing administrative support. Candidates must have experience as a Personal/Executive Assistant, excellent communication skills, and the ability to manage a diverse workload. This part-time position requires a proactive approach and may involve work outside normal hours and travel. Applications are due by 8 December 2025.

Qualifications

• Experience as a Personal / Executive Assistant for a senior leader.
• Experience in drafting and sending out written correspondence.
• Ability to manage and prioritise a demanding workload.
• Strong written and verbal communication skills.

Responsibilities

• Manage MP's diary commitments and overall control of constituency & Parliamentary commitments.
• Manage incoming calls, face-to-face enquiries, emails, and social media inquiries.
• Provide executive support to the MP and interest groups.
• Assist with organizing events.

Skills

Diary management

Event organization

Communication skills

Confidential information handling

Administrative skills

Relationship building

IT skills (Microsoft Office)

Minute taking

Tools

Microsoft Office

Job description

Anna Dixon, MP for Shipley, is seeking a highly organised and proactive Executive Assistant to join her team on a 12‑month maternity cover contract, working 30 hours per week.

Key responsibilities

• Manage Member's diary commitments with overall control of constituency & Parliamentary commitments
• Manage and monitor incoming calls, face‑to‑face enquiries, emails and social media enquiries, dealing with cases that do not need to be transferred to a caseworker. Ensure all enquiries are dealt with in a timely manner
• Provide executive support to the MP and interest groups as required
• Assist with the arrangement of events, which may include: venue research and bookings; compiling and managing guest‑lists; liaising with suppliers; and providing on‑the‑day event support as required
• Database management and using office software (e.g. Microsoft Office) to handle administrative cases
• Maintain positive on‑going relationships with members of the public, organisations in Westminster and constituents
• Provide administrative management in relation to MP’s expenses scheme via IPSA Online
• Reconcile member’s IPSA card
• Efficient data and file management to ensure the office complies with the data protection legislation
• Management of Parliamentary Researcher
• Compilation of briefing packs
• Minute taking

There may be a requirement for the role holder to work outside of the normal working hours and travel for work occasionally.

Person Specification

Essential

• Experience as a Personal / Executive Assistant for a senior leader
• Experience of drafting and sending out written correspondence
• Experience of helping people in a confident, friendly, professional manner
• Experience of organising successful events
• Experience of working with confidential and sensitive information
• Experience of managing others
• Excellent ability to manage and prioritise a demanding workload
• Strong ability to take minutes and effectively summarise key points
• Excellent organisational and administrative skills
• Excellent diary management and prioritisation skills
• Strong relationship building skills
• Strong communication skills
• Strong written and IT Skills (Microsoft Office)
• A working knowledge of relevant legislation and parliamentary business and understand how these policies may impact on local constituents

Desirable

• Experience of working in Parliament
• Experience of working in a politically sensitive environment
• Experience of managing expenses
• Experience of working as part of a geographically dispersed team
• Good knowledge of the Shipley constituency and local stakeholders
• Sympathy with the aims and values of the Labour Party

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office.

Closing Date: 8 December 2025 at 5pm

Initial interviews will take place on the 5th and 12th January in person (or online if needed), with the successful candidate starting at the beginning of March.

Please note: We are expecting a large number of applications so if you have not heard from us by the 19th December you have not been chosen for shortlisting.

Please let us know if you need us to make any special arrangements to enable you to participate in the interview process.

How to apply

Please send your CV and a cover letter setting out how you meet the requirements of the person specification to [e-mail] using the subject ‘Executive Assistant Application’.