Executive Assistant

Miratech; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global IT services company in London is seeking a dynamic Executive Assistant to support the COO and leadership team. The role requires managing complex calendars, organizing Board meetings, and engaging with remote teams. The ideal candidate will have proven experience in high-growth environments, exceptional organizational skills, and fluency in English. This is an opportunity to be a culture-builder in a welcoming and dynamic environment.

Benefits

Competitive compensation

Autonomy to shape processes

Multicultural environment

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Experience supporting C-suite executives is essential.
• Ability to work with remote teams and manage multiple priorities.

Responsibilities

• Manage calendars and schedule meetings for the COO and leadership.
• Organize materials for Board and Executive meetings.
• Handle travel arrangements and expense management.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Team engagement

Proficient in MS Office

Fluent English

Tools

MS Office

Google Suite

Jira

Job description

Miratech helps visionaries change the world. We are a global IT services and consulting company that brings together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay at the leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business.

We are a values-driven organization and our culture of Relentless Performance has enabled over 99% of Miratech's engagements to succeed by meeting or exceeding our scope, schedule, and/or budget objectives since our inception in 1989.

Miratech has coverage across 5 continents and operates in 25 countries around the world. Miratech retains nearly 1000 full-time professionals, and our annual growth rate exceeds 25%.

Job Description

We are seeking a dynamic, highly organized, and proactive Executive Assistant who thrives in fast-paced environments. This is not a traditional EA role — it requires someone who can operate seamlessly at Board and Executive Committee level, manage remote teams, and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer, problem solver, and culture-builder who balances efficiency with high energy and positivity.

Responsibilities:

• Manage calendars for the COO and leadership team, scheduling and coordinating meetings across time zones with precision.
• Organize materials for Board and Executive meetings, record minutes, and track action items through to completion.
• Handle travel arrangements, itineraries, and expense management with attention to detail and discretion.
• Act as a point of contact between the ExComm, greater management team, and wider teams, supporting coordination of distributed teams to ensure alignment and effective delivery of priorities.
• Track progress on initiatives, ensuring timely follow-up on actions and commitments, while bringing order to unstructured environments by setting up simple systems and processes.
• Drive team engagement and culture, organizing events, offsites, and team-building initiatives, anticipating needs, solving problems proactively, and serving as a cultural ambassador with energy and positivity.
• Perform other duties as may be required consistent with the purpose of this role.

Qualifications

• Proven experience as an Executive Assistant, Chief of Staff support, or senior administrative role, ideally in fast-paced or high-growth environments.
• Demonstrated success supporting C-suite and board-level executives, with strong organizational skills to manage multiple priorities and stakeholders.
• Confident working with remote and distributed teams, bringing clarity and structure to ambiguous, unstructured environments.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and discretion.
• Proficient in productivity tools such as MS Office, Google Suite, Jira, and other collaboration platforms.
• High energy and a positive mindset, with the ability to inspire engagement and foster a connected team culture.
• Fluent English.

We offer:

• A high-impact role working directly with senior leadership.
• Autonomy to shape processes and make the role your own.
• Opportunity to be a key culture-builder in a dynamic, entrepreneurial environment.
• Competitive compensation and benefits.
• Welcoming multicultural environment.
• Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

All your information will be kept confidential according to EEO guidelines.