Executive Assistant

NIFHA - Northern Ireland Federation of Housing Association; Belfast; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

A housing association in Belfast is seeking an experienced Executive Assistant to provide high-quality support to the executive team. This role offers flexible and hybrid working with benefits including a healthcare scheme and generous annual leave. The ideal candidate will have a minimum of 2 years of experience as a PA and a strong understanding of Office 365. The salary ranges from £28,780.97 to £32,002.51.

Benefits

Healthcare scheme

Generous annual leave

Pension scheme

Qualifications

• Minimum of 2 years’ experience as a PA/Executive Assistant to a Senior Management Team or Board of Directors.
• Alternatively, 5 years’ experience providing high-level business administration.
• Ability to work independently and manage varying priorities.

Responsibilities

• Provide high-quality, confidential secretarial and administrative support.
• Collaborate with various stakeholders using real-time technology.
• Plan and manage workload effectively in a fast-paced environment.

Skills

Strong open communication skills

Problem solving

Practical understanding of Office 365

Education

GCSEs in Maths and English at Grade C or above (or equivalent)

Job description

About the role

This is an exciting role at the heart of our business to provide a high quality, confidential secretarial and administrative support to the Group Chief Executive, our Executive team and the wider business.

As Executive Assistant, you will be able to work independently and interact with staff (at all levels) in a fast-paced environment, using a high degree of initiative, judgement and discretion in carrying out your duties.

You will be responsible for a wide variety of tasks, requiring initiative and flexibility in your approach to your workload.

About you

This role would suit a self-motivated individual with strong open communication skills who has the ability to plan and manage their workload effectively and deal with varied and competing priorities.

The role requires you to have a good practical understanding of Office 365 and specifically how to collaborate in real time with various stakeholders to ensure the effective management of the executive office.

You will have skills in problem solving and be curious to stay current with how best to use technology to fulfil the demands of a busy office environment.

You will have a minimum of 2 years’ experience providing high level business administration as a PA/Executive Assistant to a Senior Management Team and/or Board of Directors AND GCSEs in Maths and English, at Grade C or above, or equivalent OR 5 years’ experience providing high level business administration as a PA/Executive Assistant to a Senior Management Team and/or Board of Directors

About our offer

We offer flexible and hybrid working, and we have some other amazing benefits including a healthcare scheme, generous annual leave entitlement, and lots of benefits to support your work/life balance and a generous pension scheme. The salary for the role is £28,780.97 – £32,002.51 with either a working from home allowance or a city centre weighting allowance.

Want to apply?

Come and visit us on Clanmil.org.uk to find out all about the role and the benefits on offer. If you need assistance, please email us on [e-mail] or give us a call on 028 9087 6011.

Closing Date: 15 th October 2025 Interviews: 23 rd October 2025

Clanmil Housing Association is an Equal Opportunities Employer

Recruitment Records are held for 2 years as per our Data Retention Policy

The Association reserves the right to heighten the criteria based on demand

Further appointments may be made from this competition should development opportunities become available which require the same eligibility criteria and have similar duties and responsibilities

• Northern Whig House 3 Waring Street Belfast BT1 2DX