Executive Assistant

Jobtailor; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Side is looking for an experienced Executive Assistant to support its CFO, COO, and CCO in a dynamic international setting. The successful candidate will manage complex calendars, coordinate international travel, and support executive meetings. This role demands outstanding organisational skills and the ability to handle confidential information with discretion.

The ideal candidate has prior experience assisting C-suite executives, strong skills in Microsoft Office, and is capable of managing multiple competing priorities effectively.

This position offers an opportunity to play a vital role in ensuring that the leadership team operates efficiently.

Qualifications

• Experience supporting multiple C-suite executives in a fast-paced international organisation.
• Significant experience as an Executive Assistant or Senior Personal Assistant.
• Ability to manage complex global calendars and international travel.

Responsibilities

• Provide diary management for the CFO, COO and CCO across multiple time zones.
• Coordinate complex international travel, including arrangements for accommodation.
• Support cross-functional projects by coordinating activities across various departments.
• Prepare professional correspondence and maintain accurate records.

Skills

Organisational skills

Attention to detail

Communication skills

Judgement and discretion

Stakeholder management

Proficiency in Microsoft Office

Ability to manage time effectively

Tools

Microsoft Office

Microsoft Teams

Job description

Executive Assistant

Role Overview

Side is seeking an experienced, highly organised and proactive Executive Assistant to provide support to the Chief Financial Officer, Chief Operating Officer and Chief Commercial Officer.

This is a critical role requiring exceptional organisational skills, discretion, judgement and the ability to anticipate the needs of senior executives operating in a fast‑paced international business.

The successful candidate will act as a trusted partner, managing complex calendars, coordinating international travel, supporting executive meetings and helping ensure the leadership team operates efficiently.

The role requires someone who is comfortable managing multiple priorities, building strong relationships across the organisation and working independently while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

Executive Support

• Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
• Coordinate meetings with internal and external stakeholders
• Prepare schedules and briefing materials
• Anticipate executive requirements and resolve scheduling conflicts before they arise
• Act as the first point of contact for executive administration

Travel & Logistics

• Arrange complex international travel, including flights, accommodation, visas and ground transportation
• Prepare detailed travel itineraries
• Manage travel changes and last‑minute amendments efficiently
• Process travel expenses and ensure compliance with company policies

Project Coordination

• Support cross‑functional projects led by the CFO, COO and CCO
• Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
• Monitor key deadlines and ensure deliverables are completed on time

Administration

• Prepare correspondence, reports and presentations to a high professional standard
• Coordinate document approvals and signatures
• Maintain accurate records and ensure key documents are organised and accessible

Stakeholder Management

• Build effective working relationships across the global organisation
• Liaise confidently with senior leaders, customers and external partners
• Handle highly confidential information with absolute discretion

Office & Event Support

• Assist with executive visits to international offices
• Coordinate leadership offsites, team events and customer meetings
• Support planning for Board meetings and investor events where required

Candidate Profile

Qualifications & Experience

• Previous experience supporting multiple C‑suite executives within a fast‑paced international organisation
• Significant Executive Assistant or Senior Personal Assistant experience
• Experience managing complex global calendars and international travel
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word
• Experience using Microsoft Teams and modern collaboration tools
• Experience within technology, professional services or a global organisation is advantageous

Skills & Attributes

• Exceptional organisational and planning skills
• Strong attention to detail
• Outstanding written and verbal communication skills
• Highly professional, with excellent judgement and discretion
• Able to prioritise effectively in a fast‑changing environment
• Calm under pressure and able to manage multiple competing demands
• Proactive, resourceful and solutions‑oriented
• Strong stakeholder management and interpersonal skills
• Comfortable working independently while collaborating across international teams
• High levels of integrity and confidentiality
• Positive, flexible and willing to take ownership of a broad range of responsibilities