Executive Assistant

Allen Associates; Cumnor; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Salary £40 per annum

Hybrid working

25 days holiday per year

Office closure between Christmas and N

Social events and development

Free onsite parking

Contributory pension scheme

Compassionate leave

Job summary

Allen Associates in Oxford is seeking an experienced Executive Assistant to provide high-level support to senior leaders. You will manage complex diaries, coordinate international travel, and prepare strategic documents in a fast-paced, expanding international organisation.

The role is full-time with a hybrid setup (three in-office days) and offers 25 days holiday plus Christmas closure, pension, and development opportunities.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Excellent organisation with the ability to prioritise effectively.
• Strong communication skills and relationship building across all levels.
• Discretion and confidentiality with sensitive information.
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).
• Experience coordinating international travel and complex calendars.

Responsibilities

• Managing complex diaries and scheduling meetings for senior executives across domestic and international locations.
• Coordinating travel arrangements, including flights, accommodation, and itineraries.
• Preparing presentations, reports, and correspondence to support decisions.
• Liaising with internal and external stakeholders at all levels.
• Supporting expense management, invoice processing, and record-keeping.
• Drafting agendas, minutes, and business reports.
• Supporting ad hoc administrative projects to boost efficiency.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Discretion

Stakeholder communication

Diary management

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Executive Assistant

Are you an experienced Executive Assistant who can provide seamless support to senior leaders in a dynamic, growing organisation? If you thrive in fast-paced environments and excel at managing multiple priorities with precision, this could be your next great opportunity.

Executive Assistant Responsibilities

• Managing complex diaries and scheduling meetings for senior executives across domestic and international locations.
• Coordinating travel arrangements, including flights, accommodation, and itineraries, with a proactive approach.
• Preparing presentations, reports, and correspondence that support strategic decision-making.
• Liaising with internal and external stakeholders at all levels, fostering effective communication.
• Supporting expense management, invoice processing, and maintaining accurate records.
• Assisting in document preparation, including drafting agendas, minutes, and business reports.
• Supporting ad hoc administrative projects to enhance operational efficiency.

Executive Assistant Rewards

• Salary of £40 per annum.
• Full-time, hybrid working role with three days in the office, including Mondays.
• 25 days holiday per year, plus three days office closure between Christmas and New Year.
• Regular social events and opportunities for professional development.
• Free onsite parking and contributory pension scheme.
• Paid compassionate leave to support well-being and work-life balance.

Our client prides itself on delivering high-quality services and technology built on long-term, sustainable relationships with clients. The company values integrity, collaboration, and innovation, creating a supportive environment for professionals seeking to develop their careers at an expanding international organisation.

Executive Assistant Experience Essentials

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Exceptional organisation skills with the ability to prioritise effectively.
• Strong communication skills and the ability to build relationships across all levels.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Experience coordinating international travel and managing complex calendars.

Location

Based in Oxford, this role benefits from free onsite parking. The position offers hybrid working, combining three in-office days. The site is accessible by public transport and car, with parking facilities available.