Executive Assistant

UBT; East Midlands; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Annual bonus scheme

Lunch provided x3 times per week

Company laptop and mobile phone

Pension scheme (auto-enrolment)

On-site parking

23 Days Holiday + 8 Days Bank Holiday,

Job summary

The Executive Assistant role is office-based in Chesterfield, supporting the Managing Director within a growing SME. You will manage the MD's diary, coordinate meetings, prepare documents and presentations, and oversee a small set of client accounts while liaising with internal and external stakeholders.

You'll also handle confidential administration, assist across the wider business, and contribute to HR-related tasks, bringing initiative and professionalism to a fast-paced leadership team.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrator supporting senior leaders.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• High levels of discretion, professionalism, and integrity.
• Ability to manage multiple priorities and work under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Can-do attitude with honesty, loyalty, adaptability and accountability.

Responsibilities

• Diary & inbox management, prioritising meetings, travel arrangements, and key commitments.
• Meeting coordination, agendas, minute-taking, tracking actions.
• Document and presentation preparation, reports, proposals, and presentations.
• Support of key client accounts, bookings, quotations, CRM updates, pipeline management.
• Stakeholder liaison, professional contact for internal teams and external partners.
• Confidential administration, handling sensitive information with discretion.
• Operational and office support across wider functions.
• HR duties, researching HR policies and people-related matters with third-party providers.
• Demonstrate initiative and a solutions-focused approach to support decision-making.

Skills

Executive support

Organisational skills

Written & verbal comms

Discretion

MS Office

Time management

Stakeholder liaison

Multitask management

Tools

Microsoft Office

Job description

Salary: £35,000 - £45,000 per annum (Negotiable DOE)Hours: Monday to Friday, 8:00am - 4:30pmLocation: Office-based, ChesterfieldBenefits:

• Annual bonus scheme
• Lunch provided x3 times per week
• Company laptop and mobile phone
• Pension scheme (auto-enrolment)
• On-site parking
• 23 Days Holiday + 8 Days Bank Holiday, Rising to 25 Days next year

The Opportunity

An exciting opportunity has arisen for an experienced Executive Assistant to support a driven and commercially focused Managing Director within a growing SME. This role has been created as part of wider growth plans and investment in strengthening the leadership team.

This position offers genuine variety, visibility, and autonomy and is ideal for someone who enjoys being at the heart of a business, supporting senior leadership, and playing a key role in enabling strategic progress.

The Role

Reporting directly to the Managing Director, you will provide high-level, confidential, and proactive support, enabling them to focus on business strategy and growth initiatives. You will act as a trusted right-hand support, ensuring the smooth day-to-day running of the MD's activity and wider operations.

Key responsibilities include:

• Diary & inbox management, including prioritising meetings, travel arrangements, and key commitments
• Meeting coordination, preparation of agendas, minute-taking, and tracking actions
• Document and presentation preparation, producing reports, proposals, and presentations to a high standard
• Support of a small number of key client accounts, including booking meetings, preparing quotations, CRM updates, and pipeline management
• Stakeholder liaison, acting as a professional point of contact for internal teams and external partners
• Confidential administration, handling sensitive information with discretion
• Operational and office support, assisting across wider business functions as required
• HR duties, providing proactive support to senior leadership by independently researching HR policies, and people-related matters, leveraging third-party HR providers where appropriate.
• Demonstrate initiative, critical thinking, and a solutions-focused approach by investigating issues, gathering relevant information, and presenting well-informed recommendations to support effective decision-making

Requirements

This role would suit a confident, organised, and proactive EA who thrives in a fast-paced SME environment and enjoys working closely with senior leadership.

You will ideally have:

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrator supporting senior leaders
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• High levels of discretion, professionalism, and integrity
• Confidence managing multiple priorities and working under pressure
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A "can-do" attitude, with honesty, loyalty, adaptability, and accountability

Experience within an SME environment and exposure to broader business operations would be highly advantageous.

Why Apply?

• Direct exposure to an experienced Managing Director
• Opportunity to grow with a business on an ambitious growth journey
• Supportive, close-knit working environment

If you're looking for a role where you can truly make an impact and become an integral part of a leadership team, this could be an excellent next step.