Personal Assistant To Director

Placements24; London Borough of Newham; Hybrid; GBP 25.000 - 39.000; Vollzeit

Benefits dieser Stelle

Fully remote work

Flexible hours

Competitive contract rate

Creative agency exposure

Zusammenfassung

Placements24 is seeking a highly organized Personal Assistant to support a Director in a remote setting. The role focuses on calendar management, travel arrangements, and handling correspondence to maximise executive efficiency.

The candidate should be discreet, proactive, and able to work independently with minimal supervision, offering flexible hours and a fully remote work arrangement to support East London operations and broader SA connections.

Qualifikationen

• Experience as Personal Assistant or Exec…utive Assistant.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication with professional tone.
• Proficiency in Microsoft Office and virtual communication tools.
• High discretion with confidential information.
• Self-motivated and able to work independently.
• Reliable internet and dedicated remote workspace.
• Experience in advertising or creative industry is a plus.
• Must be legally eligible to work in SA and connected to East London area.
• Administrative qualification preferred.

Aufgaben

• Manage and maintain the Director's calendar, scheduling meetings, appointments, and conference calls.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread correspondence, presentations, and other documents.
• Screen and manage incoming emails and phone calls, prioritizing urgent matters.
• Handle expense reports and manage corporate credit card reconciliation.
• Maintain confidential files and records with a high degree of discretion.
• Act as a liaison between the Director and internal/external stakeholders.
• Conduct research and compile information as requested.
• Anticipate needs and proactively address potential issues.
• Provide general administrative support in a remote setting.

Kenntnisse

Calendar management

Travel planning

Discretion

Communication

Organizational skills

Time management

Remote work

Interpersonal skills

Ausbildung

Administrative qualification

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Zoom

Jobbeschreibung

About the Role

Our client, a dynamic marketing and advertising agency, is seeking a highly organized and proactive Personal Assistant to provide remote support to one of their key Directors. This is a crucial role focused on managing the Director's schedule, correspondence, and travel arrangements, enabling them to operate at maximum efficiency. The ideal candidate will be discreet, efficient, and possess excellent communication skills, thriving in a fast-paced, remote environment. This position offers the flexibility to work from home, with a requirement to be available for virtual meetings and tasks supporting operations in East London and the broader Eastern Cape .

Key Responsibilities

• Manage and maintain the Director's complex calendar, scheduling meetings, appointments, and conference calls.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread correspondence, presentations, and other documents.
• Screen and manage incoming emails and phone calls, prioritizing urgent matters.
• Handle expense reports and manage corporate credit card reconciliation.
• Maintain confidential files and records with a high degree of discretion.
• Act as a liaison between the Director and internal/external stakeholders.
• Conduct research and compile information as requested.
• Anticipate needs and proactively address potential issues.
• Provide general administrative support in a remote setting.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills, with a professional tone.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual communication tools.
• High level of discretion and ability to handle confidential information.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Reliable internet connection and a dedicated workspace for remote work.
• Experience in the advertising or creative industry is a plus.
• Must be legally eligible to work in South Africa and have a connection to the East London , Eastern Cape area.
• A relevant administrative qualification is preferred.

Benefits

• Competitive contract rate.
• Fully remote work arrangement providing flexibility.
• Opportunity to work with a creative and dynamic agency.
• Gain valuable experience supporting senior leadership.
• Flexible working hours.