Office Administrator - On-Site Position

Placements24; London Borough of Newham; On-site; GBP 7,100 - 11,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Career progression

Professional work environment

Job summary

WhatJobs Direct is seeking an Office Administrator to manage daily administrative operations at our East London, ZA office. This full-time, on-site role requires an organized, detail-focused professional who can act as the central point of contact for staff and visitors.

The ideal candidate will excel in communication, maintain filing systems, and support management with reports and presentations while coordinating meetings and travel as needed.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Exceptional organizational skills and the ability to manage multiple tasks.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be based in or willing to commute to East London, Eastern Cape, ZA.
• High school diploma or equivalent; further administrative training is advantageous.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring a functional and efficient workspace.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Maintain and organize office filing systems, both physical and digital, ensuring easy access to documents.
• Order and manage office supplies, equipment, and furniture, ensuring adequate stock levels.
• Greet visitors and clients in a professional and welcoming manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist with the preparation of documents, reports, and presentations.
• Ensure the office is tidy and presentable, coordinating with cleaning and maintenance services.
• Provide general administrative support to management and other staff as required.
• Uphold company policies and procedures, ensuring a safe and compliant work environment.

Skills

Organizational skills

Communication

Independent worker

Attention to detail

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, WhatJobs Direct, is seeking a dedicated and efficient Office Administrator to manage the administrative operations at their East London, Eastern Cape, ZA office. This is a full-time, on-site position requiring a professional who is highly organized and detail-oriented. You will be the central point of contact for daily office activities, ensuring a smooth and productive work environment for all staff and visitors. The ideal candidate possesses excellent communication and interpersonal skills, with a proactive approach to problem-solving. You will be instrumental in maintaining office systems, supporting management, and ensuring all administrative functions are executed with precision and efficiency. This role offers a fantastic opportunity to contribute to a well-established organization and become an integral part of the East London team. We value individuals who are reliable, resourceful, and committed to providing exceptional administrative support. Join us in upholding the highest standards of operational excellence and creating a welcoming and efficient workspace for everyone. Your dedication will be key to our ongoing success in the Eastern Cape region. We are looking for someone who thrives in a hands-on role and can take ownership of their responsibilities.

Key Responsibilities

• Oversee the day-to-day operations of the office, ensuring a functional and efficient workspace.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Maintain and organize office filing systems, both physical and digital, ensuring easy access to documents.
• Order and manage office supplies, equipment, and furniture, ensuring adequate stock levels.
• Greet visitors and clients in a professional and welcoming manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist with the preparation of documents, reports, and presentations.
• Ensure the office is tidy and presentable, coordinating with cleaning and maintenance services.
• Provide general administrative support to management and other staff as required.
• Uphold company policies and procedures, ensuring a safe and compliant work environment.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• High attention to detail and accuracy in all tasks performed.
• Experience with office equipment (printers, scanners, copiers).
• Must be based in or willing to commute to East London, Eastern Cape, ZA.
• A reliable and punctual work ethic.
• High school diploma or equivalent required; further administrative training is advantageous.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Comprehensive benefits package including health insurance.
• Paid time off and observance of public holidays.
• Opportunity to work within a stable and established company.
• A professional and supportive office environment in East London.
• Potential for career progression within the organization.
• Access to office amenities and resources.