Executive Admin & Meetings Coordinator

Rotherham-Metropolitan-Borough-Council; Rotherham; On-site; GBP 28,000 - 29,000; Full time

Job summary

Rotherham Metropolitan Borough Council is seeking a proactive Business Support Assistant to provide confidential administrative support to Heads of Service within Adult Care. You will manage diaries, arrange meetings, prepare agendas and papers, take minutes and maintain action plans and spreadsheets.

You will support recruitment activities, monitor deadlines and correspondence, and coordinate with the wider Business Support Team to ensure reports and FOI requests are completed on time.

Qualifications

• Experience providing high quality administrative support to senior leaders.
• Ability to manage competing priorities and work to deadlines.
• Strong written and verbal communication skills in a professional office environment.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams).

Responsibilities

• Provide confidential administrative support to Heads of Service within Adult Care.
• Manage diaries and arrange meetings, prepare agendas and distribute papers.
• Take accurate minutes and maintain action plans and spreadsheets.
• Support recruitment activities and monitor correspondence and deadlines.
• Coordinate with the wider Business Support Team and provide cover when required.
• Ensure reports, briefings, FOI requests and other activities meet corporate timescales.

Skills

Diary management

Minute taking

Calendar management

Administrative support

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Job description

Rotherham Metropolitan Borough Council is seeking a proactive Business Support Assistant to provide confidential administrative support to Heads of Service within Adult Care. You will manage diaries, arrange meetings, prepare agendas and papers, take minutes and maintain action plans and spreadsheets.

You will support recruitment activities, monitor deadlines and correspondence, and coordinate with the wider Business Support Team to ensure reports and FOI requests are completed on time.