Business Support Administrator #RO #UK

CAF (Construcciones y Auxiliar de Ferrocarriles); Newport; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Living Wage employer

Job summary

CAF Rolling Stock UK is seeking an organised and proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. This varied role includes diary management, meeting coordination, travel and accommodation bookings, communications support, visitor management, and event organisation.

You will work closely with colleagues across functions to ensure smooth governance, reporting, and efficient office operations, while

Qualifications

• NVQ Level 3 in Business Administration required.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Excellent organisational and administrative skills.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Confident communicating with stakeholders at all levels.
• Experience preparing meeting packs, reports and minutes.
• Ability to work independently and manage confidential information professionally.
• Strong relationship-building and stakeholder management skills.

Responsibilities

• Provide administrative support to the management team and wider business.
• Coordinate meetings, governance activities, agendas, minutes, and action tracking.
• Manage diaries, meeting rooms, travel, accommodation, taxis, and visitor arrangements.
• Prepare reports, presentations, and briefing materials for senior management meetings.
• Support internal and external communications, including company briefings and events.
• Maintain the company travel system and associated administration.
• Host senior visitors and coordinate site visits.
• Support company events, engagement activities, and off-site meetings.

Skills

Organisational skills

Stakeholder management

Communication

Diary management

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Job description

Other requirements and/or aspects to be assessed CAF Rolling Stock UK is looking for an organised and proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. This is a varied role involving diary management, meeting coordination, travel and accommodation bookings, communications support, visitor management, and event organisation.

Key Responsibilities

• Provide administrative support to the management team and wider business.
• Coordinate meetings, governance activities, agendas, minutes, and action tracking.
• Manage diaries, meeting rooms, travel, accommodation, taxis, and visitor arrangements.
• Prepare reports, presentations, and briefing materials for senior management meetings.
• Support internal and external communications, including company briefings and events.
• Maintain the company travel system and associated administration.
• Host senior visitors and coordinate site visits.
• Support company events, engagement activities, and off-site meetings.

Essential Requirements

• NVQ Level 3 (or equivalent) in Business Administration.
• Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to prioritise and manage multiple tasks in a fast-paced environment.
• Confident communicating with stakeholders at all levels.
• Experience preparing meeting packs, reports, presentations, and meeting minutes.
• Ability to work independently and manage confidential information professionally.
• Strong relationship-building and stakeholder management skills.

Desirable Requirements

• Ability to speak, read, and write Spanish to C1/C2 standard.
• Experience supporting senior leadership teams.
• Experience coordinating business communications and company events.
• Knowledge of travel booking systems and corporate travel administration.
• Experience working in a manufacturing, engineering, or rail environment.

We offer

Most of us come to work to earn money and as an accredited Living Wage employer, of course you can expect a competitive salary from us; but we also recognise that you spend a lot of time in work, so you must choose your employer well!

Built on core values of Excellence, Trust and Sustainability, CAF make beautiful and exciting products that we are all really proud of. It is not always easy to achieve the results we want, so we have recruited a team of amazing people, working together to achieve a common goal. As a business, we are willing to try new things; so our people need to be flexible and innovative.

Our Equality, Diversity & Inclusion Committee work to ensure that we create a welcoming environment for everyone, where difference is respected; whilst our Employee Engagement Forum are tasked with injecting some fun into the workplace with events and activities throughout the year.

If you want to be purposeful, occupied and part of an awesome team, building an amazing product; the choice is simple - choose CAF.