Business Support Administrator #RO #UK

CAF Group; Newport; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Healthcare Cash Plan

Life Assurance 4x salary

Eye Tests for DSE users

Pension scheme 3%/6%

Cycle to Work

Charity volunteering 8 hours/year

Employee assistance program

Job summary

CAF Rolling Stock UK in Newport is seeking a proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. The role covers diary management, meeting coordination, travel bookings, communications support, visitor management and event organisation.

You will require NVQ Level 3 in Business Administration, strong MS Office skills (Excel/Word/PowerPoint) and excellent organisation.

Qualifications

• NVQ Level 3 in Business Administration required.
• Strong Microsoft Office skills (Excel/Word/PowerPoint).
• Excellent organisational and administrative abilities.
• Ability to prioritise and manage multiple tasks in a fast-paced environment.
• Confident communicating with stakeholders at all levels.
• Experience preparing meeting packs, reports and meeting minutes.
• Spanish language proficiency to C1/C2 level.
• Experience supporting senior leadership teams.
• Experience coordinating business communications and company events.
• Knowledge of travel booking systems and corporate travel administration.
• Experience in manufacturing, engineering or rail environment.

Responsibilities

• Provide administrative support to the management team and wider business.
• Coordinate meetings, governance activities, agendas, minutes, and action tracking.
• Manage diaries, meeting rooms, travel, accommodation, taxis, and visitor arrangements.
• Prepare reports, presentations, and briefing materials for senior management meetings.
• Support internal and external communications, including company briefings and events.
• Maintain the company travel system and associated administration.
• Host senior visitors and coordinate site visits.
• Support company events, engagement activities, and off-site meetings.

Skills

Organisational skills

MS Office

Attention to detail

Prioritisation

Stakeholder communication

Meeting packs/reports

Spanish (C1/C2)

Business communications

Senior leadership support

Travel bookings

Rail industry experience

Education

NVQ Level 3 in Business Administration

Tools

Excel

Word

PowerPoint

Travel booking systems

Job description

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Business Support Administrator #RO #UK

Company: CAF Rolling Stock UK

Location: NEWPORT, GB

Most of us come to work to earn money and as an accredited Living Wage employer, of course you can expect a competitive salary from us; but we also recognise that you spend a lot of time in work, so you must choose your employer well!

Built on core values of Excellence, Trust and Sustainability, CAF make beautiful and exciting products that we are all really proud of. It is not always easy to achieve the results we want, so we have recruited a team of amazing people, working together to achieve a common goal. As a business, we are willing to try new things; so our people need to be flexible and innovative.

Our Equality, Diversity & Inclusion Committee work to ensure that we create a welcoming environment for everyone, where difference is respected; whilst our Employee Engagement Forum are tasked with injecting some fun into the workplace with events and activities throughout the year.

If you want to be purposeful, occupied and part of an awesome team, building an amazing product; the choice is simple - choose CAF.

Other requirements and/or aspects to be assessed

CAF Rolling Stock UK is looking for an organised and proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. This is a varied role involving diary management, meeting coordination, travel and accommodation bookings, communications support, visitor management, and event organisation.

Key Responsibilities

• Provide administrative support to the management team and wider business.
• Coordinate meetings, governance activities, agendas, minutes, and action tracking.
• Manage diaries, meeting rooms, travel, accommodation, taxis, and visitor arrangements.
• Prepare reports, presentations, and briefing materials for senior management meetings.
• Support internal and external communications, including company briefings and events.
• Maintain the company travel system and associated administration.
• Host senior visitors and coordinate site visits.
• Support company events, engagement activities, and off-site meetings.
• NVQ Level 3 (or equivalent) in Business Administration.
• Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to prioritise and manage multiple tasks in a fast-paced environment.
• Confident communicating with stakeholders at all levels.
• Experience preparing meeting packs, reports, presentations, and meeting minutes.
• Ability to work independently and manage confidential information professionally.
• Strong relationship-building and stakeholder management skills.
• Ability to speak, read, and write Spanish to C1/C2 standard.
• Experience supporting senior leadership teams.
• Experience coordinating business communications and company events.
• Knowledge of travel booking systems and corporate travel administration.
• Experience working in a manufacturing, engineering, or rail environment.

We offer some great benefits for our colleagues; with some highlights listed below:

• 25 days annual leave (increasing with length of service) + 8 bank holidays; plus annual leave carry over / cash-in option
• Healthcare Cash Plan including claimable costs for optical, dental and other health benefits
• Day 1 Life Assurance cover, amounting to 4x Annual Salary
• Free Eye Tests for all DSE users
• Excellent Pension Scheme with 3% Employee and 6% Employer contributions
• Cycle to Work scheme
• Enhanced Family Friendly Pay and Leave Benefits
• Access to exclusive rewards, discounts and special offers at over 1000 leading high street and online retailers
• 24/7 Employee Assistance Support line
• Professional Membership andSponsorship Policy for Colleague Development
• 8 paid hours per year, working with local charities in support of Social Value
• Dedicated Women’s Network
• Proud signatories of the Dying to Work Charter; Living Wage Foundation and Armed Forces covenant