Exams Office and School Administration Officer

ST CATHERINE'S SCHOOL; Guildford; On-site; GBP 18,000 - 25,000; Part time

Benefits offered by this job

Generous pension provision

Health cash plan for employees and any

Free on-site parking

Use of School facilities

A supportive working environment

Job summary

ST CATHERINE'S SCHOOL in Guildford seeks an Exams Officer and School Administration Officer. The role combines exams administration with broad office support across departments to run the school efficiently.

The post is 0.5 FTE overall, with 0.8 FTE during term time and two weeks in August for results days, plus limited July/August work to handle queries. Applicants should be highly organised and discreet, with strong communication skills.

Qualifications

• Proven experience in administering examinations and handling confidential information.
• Familiarity with JCQ and awarding body requirements.
• Experience using school MIS systems (iSAMS, SIMS or Arbor).
• Strong organisational skills and ability to meet deadlines.

Responsibilities

• Oversee the administration and delivery of public and internal examinations.
• Manage examination entries, amendments and withdrawals and secure materials.
• Coordinate invigilators and results processes with leadership.
• Maintain pupil and staff records and assist with admin tasks across departments.
• Provide support for attendance, events and trips as needed.

Skills

Highly organised

Attention to detail

Calm under pressure

Excellent communicator

Microsoft Office

Team coordination

Data handling

JCQ regulations knowledge

iSAMS/SIMS/Arbor familiarity

Education

Office administration experience

Tools

iSAMS

SIMS

Arbor

Excel

Word/Outlook

Job description

0.8 FTE in term time plus two weeks in August, and 0.1 FTE in July and early August St Catherine's School seeks to appoint a meticulous, highly organised and proactive Exams Officer and School Administration Officer to oversee the School's examinations and provide administrative support across a range of departments throughout the academic year. This is a varied and rewarding role offering significant responsibility within a busy and thriving school community. The successful candidate will play a key role in ensuring the smooth delivery of public and internal examinations, whilst also contributing to the efficient day-to-day running of the School through a range of administrative duties. Examinations are a critical part of school life and require exceptional attention to detail, strong organisational skills and the ability to remain calm under pressure. The role would suit someone who enjoys accurate, process-driven work, can manage competing deadlines and is committed to providing excellent support to pupils, parents and colleagues., As Exams Officer, you will be responsible for the administration and delivery of all public, internal, admissions and external examinations in accordance with JCQ regulations and awarding body requirements. Responsibilities include:

• Managing the examinations calendar and publishing timetables.
• Processing examination entries, amendments and withdrawals.
• Administering internal examinations and mock examinations.
• Managing access arrangements in conjunction with the SENCo.
• Secure handling and storage of confidential examination materials.
• Recruiting, training and coordinating a team of invigilators.
• Managing results days, post-results services and examination certificates.
• Producing results analysis and supporting senior leaders with examination data.
• As School Administration Officer, you will be responsible for:
• Supporting school office and reception functions.
• Maintaining accurate pupil and staff records.
• Assisting with attendance administration, correspondence, school events and trips.
• Supporting departments with general administrative tasks.
• Providing cover for colleagues during periods of absence or peak workload., This is a permanent part-time role, equivalent to approximately 0.5 FTE overall, comprising 0.8 FTE during term time, approximately two weeks in August to support A Level and GCSE results days, and limited working time during July and early August to monitor examination queries.
  The successful candidate will be:
• Highly organised, methodical and accurate.
• Calm, professional and discreet when handling sensitive information.
• An excellent communicator with strong written and verbal skills.
• Able to manage multiple priorities and meet strict deadlines.
• Confident using Microsoft Office, particularly Word, Excel and Outlook.
• Committed to safeguarding and promoting the welfare of children.
• Flexible and willing to support the wider needs of the School when required.
• Previous office administration experience involving confidential information and deadlines is essential.
• Experience working as an Exams Officer, knowledge of JCQ regulations, experience of school MIS systems (such as iSAMS, SIMS or Arbor), advanced Excel skills, or experience recruiting or managing a team, e.g. invigilators, would be advantageous., If you are an organised administrator with excellent attention to detail and would enjoy playing a vital role in supporting both examinations and the wider life of a busy school, we would be delighted to hear from you.
  The School offers a competitive benefits package including:
• Generous pension provision.
• Health cash plan for employees and eligible family members.
• Free on-site parking.
• Use of School facilities.
• A supportive and welcoming working environment.