Exams Officer

Pioneer Secondary Academy; Farnham Royal; On-site; GBP 23,000 - 32,000; Full time

Job summary

Pioneer Secondary Academy is seeking an enthusiastic Exams Officer to ensure the smooth running of internal and external examinations, maintaining JCQ standards and exam integrity.

You will coordinate with awarding bodies, manage key dates, support invigilators, and serve as the main contact for students and staff on examinations. The role requires strong organisation, attention to detail, and excellent communication.

Qualifications

• Strong organisational skills to manage multiple priorities, deadlines and exam schedules.
• Excellent attention to detail for handling confidential data and exam entries.
• Clear communication with students, parents, staff and external bodies.
• Good problem-solving abilities to handle issues on exam days calmly and quickly.
• Comfort with IT systems, exam management software, spreadsheets, and school databases (SIMS).
• Understanding of exam procedures and relevant body regulations, with willingness to undertake training.

Responsibilities

• Coordinate internal and external examinations and ensure smooth running of all exam processes.
• Maintain compliance with JCQ standards and awarding body regulations, safeguarding integrity and security of exams.
• Support invigilators and act as main point of contact for students and staff on exams matters.
• Manage key dates, deadlines and administrative tasks related to examinations.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving

IT proficiency

Education

Administration/education background

Tools

SIMS

Job description

Pioneer Secondary Academy is seeking an enthusiastic and dedicated Exams Officer to join our team. The successful candidate will ensure the smooth and efficient running internal and external examinations across the school. The post holder ensures full compliance with statutory and awarding body regulations, primarily the Joint Council for Qualifications (JCQ) standards, maintaining the integrity and security of all exam processes As Exams Officer, you will coordinate with awarding bodies, manage key dates and deadlines, support invigilators, and act as the main point of contact for students and staff on all matters relating to examinations.

• Exceptional organisational skills - able to manage multiple priorities, deadlines, and exam schedules with accuracy.
• Strong attention to detail - essential for handling confidential data, exam entries, and ensuring full compliance with exam board regulations.
• Excellent communication and interpersonal skills - confident when dealing with students, parents, staff, and external agencies.
• Problem-solving abilities - able to think quickly and respond calmly and efficiently to unexpected issues on exam days.
• Confidence with IT systems - comfortable using exam management systems, spreadsheets, and school databases (SIMS).
• Understanding of exam procedures and relevant body regulations - or a willingness to undertake full training.
• Ability to work independently and as part of a team - self-motivated and dependable, with a strong sense of accountability.

Experience and Qualifications We are looking for candidates who can demonstrate the following experience or who are willing to develop in these areas:

• Prior experience in exam administration or within a school/education setting (highly desirable).
• Experience managing or supervising others (e.g. exam invigilators or administrative staff).
• Familiarity with data entry, compliance processes, or handling confidential student information.
• A qualification or background in administration, education, or similar is advantageous.

In return, we can offer; Commitment to safeguarding Pioneer Secondary Academy is committed to safeguarding and promoting the welfare of children and young people.

The successful candidate will be subject to an enhanced DBS record check.