Exams Officer

AWD online; Coventry; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Pension scheme

Professional development opportunities

Employee discount

Employee Assistance Programme

Job summary

AWD online is seeking an organised Exams Officer in Coventry to lead the planning, preparation and administration of internal and external examinations within a compliant framework.

The role covers entries, timetabling, access arrangements, security, results and post-results services, plus invigilator leadership and policy compliance. Strong organisation and JCQ knowledge are essential for success.

Qualifications

• GCSE grade C or above (or equivalent) in English, Maths and ICT
• Current knowledge of national examinations practice and procedures, including JCQ
• Good working knowledge of databases and relevant software, including SIMS
• Full driving licence
• Experience in an examinations role within an education setting

Responsibilities

• Plan and administer internal and external examinations with accurate records
• Manage registrations, entries, candidate records and fees
• Coordinate timetabling, rooms, seating and access arrangements
• Safeguard examination materials and deploy invigilators
• Plan results distribution and manage post-results services
• Lead invigilators and maintain regulatory standards
• Support inspections, policies and governance related to examinations
• Assist with budget, census and related administration

Skills

Examinations planning

JCQ regulations

Timetabling

Data handling

Leadership of invigilators

Regulatory compliance

Budget monitoring

Stakeholder communication

Education

Examination administration qualification (Desirable)

GCSE English/Maths/ICT at C or above

Tools

SIMS

Job description

Exams Officer

Take ownership of a key school service, leading accurate, compliant internal and external examinations. You’ll bring examination experience in an education setting, current JCQ knowledge and strong organisation.

If you’ve also worked in the following roles, we’d also like to hear from you: Examinations Officer, Examination Officer, Exam Officer, Exams Coordinator, Examinations Coordinator, Exams Administrator, Examinations Administrator, Exams Manager

Benefits include pension scheme, professional development opportunities, online retail discount and an Employee Assistance Programme.

SALARY: Grade 5, £29,837 - £35,940 per annum (£27,219 - £35,940 per annum pro-rata) + Benefits

LOCATION: Coventry, West Midlands (CV1)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37 hours per week / 41 weeks per year. Five days must cover the results period in August. Monday to Thursday, 8.00am – 4.00pm; Friday, 8.00am – 3.30pm

JOB OVERVIEW

A rewarding opportunity awaits an organised examinations professional to help students achieve their best through a well-run, compliant examinations service.

The Exams Officer leads the planning, preparation and administration of internal and external examinations, working with senior leaders, colleagues, students, parents, carers and awarding bodies.

With responsibility spanning entries, timetabling, access arrangements, exam security, results and post-results services, the Exams Officer keeps processes accurate and deadlines on track.

The Exams Officer also leads invigilators, supports regulatory compliance and contributes to the school census, examinations budget and related policies.

DUTIES

Your duties as the Exams Officer include:

• Examinations Planning and Compliance: Manage examination administration systems, annual planning, deadlines and communications, maintaining current knowledge of JCQ and awarding body regulations and using relevant online tools
• Entries and Candidate Records: Manage registrations, entries, candidate records, amendments, withdrawals, examination data and fees
• Exam Preparation and Access Arrangements: Coordinate timetabling, rooms, seating, resources and clashes, supporting the SENCO with access arrangements, reasonable adjustments and modified papers
• Secure Materials and Exam Delivery: Safeguard examination materials, prepare accommodation, deploy trained invigilators and manage examinations, irregularities and emergency arrangements
• Results and Post-Results Services: Plan and manage results distribution, use awarding body systems and reports, administer post-results services and manage examination certificates
• Invigilator Leadership: Lead, train and deploy the invigilation team, quality assuring delivery and maintaining regulatory standards
• Policies, Assurance and Stakeholders: Support inspections, investigations, conflicts of interest and malpractice processes, maintain policies and brief key stakeholders
• Budget, Census and Wider Administration: Monitor the examinations budget and invoices, coordinate and maintain the School Census, update post-16 course information and organise Year 7 CAT testing

CANDIDATE REQUIREMENTS

ESSENTIAL

• GCSE grade C or above (or equivalent) in English, Maths and ICT
• Full driving licence
• Previous experience working in an examinations role within an education setting
• Current knowledge of national examinations practice and procedures, including JCQ regulations
• Good working knowledge of databases, spreadsheets and relevant software, including SIMS
• Strong organisation and prioritisation skills, with the ability to work accurately under pressure and meet strict deadlines
• Excellent written and verbal communication skills with varied audiences
• Ability to maintain confidentiality and data security
• Ability to lead, train and develop colleagues and quality assure examination team activity
• Ability to handle and interpret data, prepare detailed reports, solve problems and oversee compliance systems
• Proactive approach, initiative and ability to maintain policies and procedures
• Ability to follow safeguarding procedures, recognise concerns and report them appropriately
• Flexible approach to work, including attendance at meetings and INSET days as required

DESIRABLE

• Relevant examination administration qualification, such as an Examination Officers’ Association BTEC Level 2-Level 4 award

BENEFITS

• Competitive rates of pay
• Professional development opportunities
• Career pathways across the organisation
• Teacher / Local Authority Pension Scheme
• Online retail discount
• Employee Assistance Programme
• Family-friendly policies to support family and carer commitments
• Flexible Working Arrangements
• Appointments are also subject to a children’s barred list check.

You will be subject to an enhanced DBS check and children’s barred list check

JOB REF: AWDO-P15201