Exams Officer and School Administration Officer

International Schools Today; Guildford; Hybrid; GBP 13,000 - 26,000; Part time

Benefits offered by this job

Health cash plan

Free on-site parking

Use of School facilities

Supportive working environment

Job summary

St Catherine's School is seeking a meticulous Exams Officer and School Administration Officer to oversee examinations and support across departments. The role combines exam administration with day-to-day school office duties, requiring discretion and organisational excellence.

The position is permanent and part-time (0.5 FTE overall, 0.8 FTE during term-time), with a focus on ensuring compliance with JCQ regulations and efficient school operations.

Qualifications

• Highly organised and accurate in handling confidential information.
• Ability to manage multiple deadlines and priorities under pressure.
• Strong written and verbal communication skills.
• Experience with JCQ regulations and examination timetabling is advantageous.

Responsibilities

• Administer and deliver public, internal, admissions and external examinations in line with JCQ rules.
• Publish examination timetables and manage entries, amendments and withdrawals.
• Coordinate invigilators and handle confidential materials.
• Maintain accurate pupil and staff records and support general admin tasks.

Skills

Exams administration

Data handling

Multitasking

Communication

Tools

iSAMS

SIMS

Arbor

Job description

St Catherine's School seeks to appoint a meticulous, highly organised and proactive Exams Officer and School Administration Officer to oversee the School’s examinations and provide administrative support across a range of departments throughout the academic year.

This is a varied and rewarding role offering significant responsibility within a busy and thriving school community. The successful candidate will play a key role in ensuring the smooth delivery of public and internal examinations, whilst also contributing to the efficient day‑to‑day running of the School through a range of administrative duties.

Examinations are a critical part of school life and require exceptional attention to detail, strong organisational skills and the ability to remain calm under pressure. The role would suit someone who enjoys accurate, process‑driven work, can manage competing deadlines and is committed to providing excellent support to pupils, parents and colleagues.

About the Role

As Exams Officer, you will be responsible for the administration and delivery of all public, internal, admissions and external examinations in accordance with JCQ regulations and awarding body requirements. Responsibilities include:

• Managing the examinations calendar and publishing timetables
• Processing examination entries, amendments and withdrawals
• Administering internal examinations and mock examinations
• Managing access arrangements in conjunction with the SENCo
• Secure handling and storage of confidential examination materials
• Recruiting, training and coordinating a team of invigilators
• Managing results days, post‑results services and examination certificates
• Producing results analysis and supporting senior leaders with examination data

As School Administration Officer, you will be responsible for:

• Supporting school office and reception functions
• Maintaining accurate pupil and staff records
• Assisting with attendance administration, correspondence, school events and trips
• Supporting departments with general administrative tasks
• Providing cover for colleagues during periods of absence or peak workload

About You

The successful candidate will be:

• Highly organised, methodical and accurate
• Calm, professional and discreet when handling sensitive information
• An excellent communicator with strong written and verbal skills
• Able to manage multiple priorities and meet strict deadlines
• Confident using Microsoft Office, particularly Word, Excel and Outlook
• Committed to safeguarding and promoting the welfare of children
• Flexible and willing to support the wider needs of the School when required
• Previous office administration experience involving confidential information and deadlines is essential
• Experience working as an Exams Officer, knowledge of JCQ regulations, experience of school MIS systems (such as iSAMS, SIMS or Arbor), advanced Excel skills, or experience recruiting or managing a team, e.g. invigilators, would be advantageous.

Hours and Benefits

This is a permanent part‑time role, equivalent to approximately 0.5 FTE overall, comprising 0.8 FTE during term time, approximately two weeks in August to support A Level and GCSE results days, and limited working time during July and early August to monitor examination queries.

The School offers a competitive benefits package including:

• Health cash plan for employees and eligible family members.
• Free on‑site parking.
• Use of School facilities.
• A supportive and welcoming working environment.

If you are an organised administrator with excellent attention to detail and would enjoy playing a vital role in supporting both examinations and the wider life of a busy school, we would be delighted to hear from you.

St Catherine's is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974. Candidates must therefore disclose any spent and unspent convictions, cautions or bind overs, other than those considered ‘protected’ under the amendments to the Exceptions Order 1975 (2013 and 2020).

As part of our safer recruitment processes under KCSIE guidelines, online searches will be conducted on all shortlisted candidates.

St Catherine's is an equal opportunities employer.