Events Project Manager - Welcome Coordinator - 3 days per week

Reed; City Of London; On-site; GBP 21,000 - 30,000; Part time

Job summary

Reed is seeking a Welcome Coordinator for a two-month assignment at a university in east London. The role focuses on planning and delivering a January welcome programme for about 1,000 new students, coordinating events, logistics and cross-campus communications.

The role requires strong organisational and communication skills, with experience in student services or events. The position is a temporary, on-site appointment working 3 days per week in East London.

Qualifications

• Experience in event coordination, student services, administration or project support.
• Strong organisational skills with multiple workstreams.
• Excellent written and verbal communication across teams.
• Experience coordinating logistics such as room bookings and on-site setup.
• Ability to work with internal/external stakeholders and ambassadors.
• Experience in higher education or student-facing environment is advantageous.
• Knowledge of risk assessment and health and safety is beneficial.

Responsibilities

• Coordinate planning and delivery of January welcome programme for approximately 1,000 new students.
• Organise campus setup, including decorations, wayfinding signage and welcome stands.
• Oversee the preparation and distribution of welcome bags, including stock checks, room bookings and student ambassador support.
• Schedule and support welcome and induction planning meetings with key internal stakeholders.
• Liaise with schools, institutes and central teams to gather welcome timetables, update guidance and ensure information is shared.
• Manage the daily running of welcome activity, including staffing welcome stands, campus tours and student enquiries.
• Help organise talks and information sessions for international and associate students, including room bookings and stakeholder coordination.
• Update printed and digital welcome materials, FAQs, web content, social media messaging and central student communications.
• Support the review and update of risk assessments and ensure key documents are available for event delivery.
• Monitor event activity and suggest practical improvements to increase student engagement and footfall.

Skills

Event coordination

Project support

Organisational skills

Communication

Stakeholder management

Logistics coordination

Attention to detail

Team collaboration

Digital tools

Job description

Welcome Coordinator required for a 2-month assignment based at a university in east London

• Job Type: Temporary assignment - 3 days per week
• Location: East London
• Salary: From £18.59 per hour

We are looking for a Welcome Coordinator to support the planning and delivery of a January student welcome programme for a large higher education setting. This Welcome Coordinator role will focus on organising events, student-facing activity, cross-campus communications and operational logistics for a busy intake period. It is a fantastic opportunity for a highly organised Welcome Coordinator who enjoys working with multiple stakeholders and delivering a positive student experience.

Day-to-day of the role

• Coordinate the planning and delivery of a January welcome programme supporting approximately 1,000 new students.
• Organise campus setup, including decorations, wayfinding signage and the placement of welcome stands.
• Oversee the preparation and distribution of welcome bags, including stock checks, room bookings and student ambassador support.
• Schedule and support welcome and induction planning meetings with key internal stakeholders.
• Liaise with schools, institutes and central teams to gather welcome timetables, update guidance and ensure accurate information is shared.
• Manage the daily running of welcome activity, including staffing welcome stands, coordinating campus tours and supporting student enquiries.
• Help organise talks and information sessions for international and associate students, including room bookings and stakeholder coordination.
• Update printed and digital welcome materials, FAQs, web content, social media messaging and central student communications.
• Support the review and update of risk assessments and ensure key documents are available for event delivery.
• Monitor event activity and suggest practical improvements to increase student engagement and footfall.

Required skills & qualifications

• Experience in event coordination, student services, administration or project support.
• Strong organisational skills, with the ability to manage multiple workstreams and deadlines at the same time.
• Excellent written and verbal communication skills, with confidence working across a wide range of teams.
• Experience coordinating logistics such as room bookings, signage, stock distribution and on-site event setup.
• Ability to work collaboratively with internal stakeholders, external suppliers and student ambassadors.
• Strong attention to detail when preparing documents, guidance, schedules and communications.
• Confidence using digital tools and shared systems to manage content, updates and records.
• A proactive and flexible approach, with the ability to solve problems quickly in a fast-paced environment.
• Experience in a higher education or student-facing environment would be advantageous.
• Knowledge of risk assessment processes and event health and safety procedures would be beneficial.