Events Coordinator

Adecco; City Of London; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

Adecco is seeking an experienced Events Coordinator to join their busy Events Team in London. The role covers planning and delivering a varied programme of events, including conferences, roadshows, dinners and webinars.

You will coordinate the full lifecycle from planning to post-event evaluation, liaising with speakers, members, suppliers and internal teams. The successful candidate will be highly organised, comfortable handling multiple priorities and travel across the UK.

Qualifications

• Previous proven experience as an Event Coordinator or similar role.
• Excellent organisational skills.
• Ability to travel in the UK for events.
• Proficient in MS Office, SharePoint, Excel and PowerPoint.
• Familiar with CRM systems, MailChimp and SurveyMonkey.
• Excellent communication skills.
• Flexible and collaborative, able to work in a small team.

Responsibilities

• Coordinate and deliver networking, seminars, workshops and conferences events, in-person and online, from conception through to completion, ensuring events are delivered to a high standard and within deadlines and budgets.
• Research speakers, topics and content ideas.
• Approach and manage speakers throughout the event lifecycle, coordinating communications, briefing materials, presentations and event requirements.
• Support all aspects of in-person event delivery, including UK travel, overnight stays, venue liaison, registrations and logistics.
• Coordinate and deliver webinars and online events, including speaker prep, technical checks and live-event support.
• Work with Marketing to promote events and support registration and attendance targets.
• Manage event administration, CRM entries, booking pages and delegate records; troubleshoot technical issues.
• Handle event inbox, enquiries, bookings, amendments, cancellations and refunds with excellent customer service.
• Gather post-event feedback and produce evaluation reports; support the wider events team.
• Other duties may be reasonably required.

Skills

Event coordination

Organisation

Communication

Travel coordination

Teamwork

Tools

MS Office

SharePoint

Excel

PowerPoint

CRM systems

MailChimp

SurveyMonkey

Job description

Job Title: Events Coordinator

Pay Rate: £17-20phr

Location: Liverpool Street, with some home working

Hours: Full-time, 35 hours per week (Monday-Friday)

Duration: 6 months

The opportunity

Our client is looking for an experienced and proactive Events Coordinator to join its busy Events Team. This is a fantastic opportunity for someone with a passion for events who enjoys working in a varied, hands-on role and delivering engaging, high-quality experiences. You'll play an important part in coordinating and delivering a diverse programme of events, including national conferences, regional roadshows, annual dinners and awards ceremonies, networking events and online learning webinars. Working closely with the Senior Events Operations Manager, Membership Team and Marketing & Communications colleagues, you'll support the full event lifecycle, from initial planning and speaker coordination through to live delivery and post-event evaluation. This is a varied position where no two days will be the same. You'll need to be highly organised, comfortable managing multiple priorities and confident building relationships with speakers, members, suppliers and internal stakeholders.

Key responsibilities

• Help to coordinate and deliver networking, seminars, workshops, training courses and industry conferences events, both in-person and online, from conception through to completion, ensuring events are delivered to a high standard and within agreed deadlines and budgets.
• Research speakers, topics and content ideas.
• Approach and manage speakers throughout the event lifecycle, coordinating communications, briefing materials, presentations and event requirements.
• Support all aspects of in-person event delivery, including UK travel and occasional overnight stays, venue liaison, registration, set-up and close-down, stock checks, event packing and coordinating the timely dispatch and delivery of event materials.
• Coordinate and deliver webinars and online events, including speaker preparation, technical checks and live-event support.
• Work closely with the Marketing Lead to promote events, coordinate promotional content and support registration and attendance targets.
• Manage event administration, including adding events to the CRM, setting up website booking pages, opening registrations and maintaining accurate event and delegate records- Troubleshooting any technical issues as they occur.
• Manage the events inbox, respond to telephone and email enquiries, and process bookings, amendments, cancellations and refunds, providing excellent customer service.
• Gather and analyse post-event feedback, produce evaluation reports and identify opportunities to improve future events, while providing flexible, hands-on support to colleagues across the wider events team.
• Other duties may from time to time be reasonably required.

About you

We're looking for someone who is enthusiastic about events, naturally organised and enjoys bringing people together to create successful experiences.

• Previous proven experience as an Event Coordinator or similar role with event planning, organisation and delivery.
• Excellent organisational skills.
• Ability to travel in the UK for events on a regular basis and occasional work required outside normal working hours.
• Excellent digital skills: Proficient in MS Office, SharePoint, Excel and PowerPoint, Digital Events platforms such as Zoom, knowledge of CRM systems and Database management, experience of using MailChimp and SurveyMonkey.
• Outstanding communication skills.
• Proactive, solutions-focused approach, with the ability to think on your feet and resolve issues.
• A genuine passion for delivering excellent customer service and creating a positive delegate experience.
• Flexible and collaborative, with the ability to work independently as well as part of a small team.

Desirable experience

• Previous experience within a professional membership organisation or regulatory environment.
• Exposure to professional services, financial services or the legal sector.
• Experience supporting or coordinating training and educational programmes.

Additional requirements

• Flexibility to travel across the UK to support events, including occasional overnight stays.
• Availability to work outside standard office hours occasionally to support event delivery.