Events Coordinator Ref: 60014

Brighton and Sussex Medical School; Brighton; On-site; GBP 27,000 - 30,000; Full time

Job summary

Brighton and Sussex Medical School is seeking an Events Coordinator to support a diverse programme of university events, including graduation ceremonies, alumni events, fundraising events and civic engagement programmes. You will provide administrative and operational support across a wide portfolio and coordinate event logistics.

You will contribute to the smooth planning and delivery of events while developing experience across all stages of the event management cycle in a fast-paced

Qualifications

• Strong administrative and IT skills are essential.
• Excellent verbal and written communication skills.
• Experience of supporting events would be advantageous.

Responsibilities

• Provide administrative and operational support across a wide portfolio of events, including graduation ceremonies, alumni events, fundraising events and civic engagement programmes.
• Coordinate event logistics and maintain event documentation.
• Manage communications, process bookings and registrations, support financial administration and respond to event enquiries.
• Contribute to the smooth planning and delivery of events across all stages of the event management cycle.
• Work collaboratively with colleagues to deliver successful outcomes in a fast-paced environment.

Job description

Full time, 36.5 hours per week. Requests for flexible working options will be considered (subject to business need).

Starting at £26,615 progressing to £30,180 per annum, pro rata if part time

Contract Type

Permanent

A s part of our recruitment approach, internal candidates will receive priority consideration at the shortlisting stage.

About the role

Join our friendly and experienced Events Team and play an important role in supporting the delivery of a diverse programme of University events.

As an Events Coordinator, you will provide administrative and operational support across a wide portfolio of activities, including graduation ceremonies, alumni events, fundraising events and civic engagement programmes. Working closely with colleagues across the team, you will help coordinate event logistics, maintain event documentation, manage communications, process bookings and registrations, support financial administration and respond to event enquiries.

You will contribute to the smooth planning and delivery of events while developing your experience across all stages of the event management cycle. This is an excellent opportunity for someone who enjoys organisation, problem-solving and working in a fast-paced environment where no two days are the same.

About you

You will be highly organised, detail-oriented and capable of managing a varied workload while maintaining excellent customer service standards.

You will be confident coordinating multiple tasks, building positive relationships and ensuring important details are not overlooked. You will enjoy working collaboratively and supporting colleagues to deliver successful outcomes.

Strong administrative and IT skills are essential, together with excellent verbal and written communication skills. You will be comfortable working to deadlines, using your initiative and adapting to changing priorities. Experience of supporting events would be advantageous.

About our Division

The CEA division is vital in contributing towards the success of Sussex. We work closely in partnership our academic schools and other learning institutions in the UK, and, Internationally to attract the very best students we can.
Our ideas matter, that is why we work and advise on Institutional Growth Strategies to support the University in achieving positive outcomes. The life-long relationships with our global alumni and friends enable many of the gifts which allow Sussex’s research to flourish.

Our university is situated off the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are accessible by public transport; Falmer train station is a five-minute walk to campus and several bus stops are located within campus. We also have dedicated cycling paths and encourage our staff to use these with our offering of a cycle to work scheme.

Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it’s our people that make us great and we want you to be part of that.

Please contact Faye Brown ([e-mail]) for informal enquiries.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

Please be aware that any role graded below 5.5 or £33,400 per per annum will not be eligible sponsorship.

The University requires that work undertaken for the University is performed in the UK.

If you are experiencing any issues using our application portal or if you require adjustments to be made to the selection process, please contact us on [phone] or [e-mail] to discuss your requirements.