Campus Welcome Events Coordinator

Reed; City Of London; On-site; GBP 21,000 - 30,000; Part time

Job summary

Reed is seeking a Welcome Coordinator for a two-month assignment at a university in east London. The role focuses on planning and delivering a January welcome programme for about 1,000 new students, coordinating events, logistics and cross-campus communications.

The role requires strong organisational and communication skills, with experience in student services or events. The position is a temporary, on-site appointment working 3 days per week in East London.

Qualifications

• Experience in event coordination, student services, administration or project support.
• Strong organisational skills with multiple workstreams.
• Excellent written and verbal communication across teams.
• Experience coordinating logistics such as room bookings and on-site setup.
• Ability to work with internal/external stakeholders and ambassadors.
• Experience in higher education or student-facing environment is advantageous.
• Knowledge of risk assessment and health and safety is beneficial.

Responsibilities

• Coordinate planning and delivery of January welcome programme for approximately 1,000 new students.
• Organise campus setup, including decorations, wayfinding signage and welcome stands.
• Oversee the preparation and distribution of welcome bags, including stock checks, room bookings and student ambassador support.
• Schedule and support welcome and induction planning meetings with key internal stakeholders.
• Liaise with schools, institutes and central teams to gather welcome timetables, update guidance and ensure information is shared.
• Manage the daily running of welcome activity, including staffing welcome stands, campus tours and student enquiries.
• Help organise talks and information sessions for international and associate students, including room bookings and stakeholder coordination.
• Update printed and digital welcome materials, FAQs, web content, social media messaging and central student communications.
• Support the review and update of risk assessments and ensure key documents are available for event delivery.
• Monitor event activity and suggest practical improvements to increase student engagement and footfall.

Skills

Event coordination

Project support

Organisational skills

Communication

Stakeholder management

Logistics coordination

Attention to detail

Team collaboration

Digital tools

Job description

Reed is seeking a Welcome Coordinator for a two-month assignment at a university in east London. The role focuses on planning and delivering a January welcome programme for about 1,000 new students, coordinating events, logistics and cross-campus communications.

The role requires strong organisational and communication skills, with experience in student services or events. The position is a temporary, on-site appointment working 3 days per week in East London.