Events Coordinator

Tiger Recruitment; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a prestigious Private Members’ Club as an Events Coordinator, where you will be at the forefront of creating memorable experiences. This vibrant role involves managing a diverse range of events, from society evenings to overseas tours, ensuring every detail is meticulously planned and executed. You will be the primary liaison for members and guests, showcasing your exceptional communication and organizational skills. If you thrive in a fast-paced environment and have a passion for delivering outstanding service, this opportunity offers a unique chance to be part of a dynamic team dedicated to excellence in hospitality.

Qualifications

• Proven background in event coordination or administration within luxury hospitality.
• Impeccable written and verbal communication skills.

Responsibilities

• Take ownership of the Club’s internal and external events from concept to delivery.
• Manage communications including crafting invitations and overseeing RSVPs.

Skills

Event Coordination

Communication Skills

Organizational Skills

CRM Systems

Attention to Detail

Tools

Salesforce Marketing Cloud

Salesforce Events Management

Outlook

Job description

We are delighted to partner with a distinguished Private Members’ Club, steeped in nearly two centuries of heritage and located in the heart of the West End, in their search for a polished and dynamic Events Coordinator to join their close-knit team.

This is a superb opportunity for a confident and detail-oriented events professional to become part of a vibrant club community, delivering a rich and varied calendar of in-house and external events, including society evenings, talks, private dining, and overseas tours. The successful candidate will be the first point of contact for members and guests, playing a visible and valued role in the life of the Club.

Start date: Mid-June
Location: West End
Office: 5 days, occasional evening, weekends
Hours: 9:00 - 5:30
Contract: Temp to perm

Day to day:

• Take full ownership of the Club’s internal and external events and society programme, from concept through to delivery.
• Act as the primary liaison for members, guest speakers, suppliers and internal teams on all event-related matters.
• Manage all communications, including crafting invitations, overseeing RSVPs, and handling follow-ups using Salesforce Marketing Cloud.
• Represent the Club at events – welcoming guests, coordinating logistics, and occasionally travelling for external or overseas functions.
• Maintain up-to-date event calendars across Outlook, the website and physical noticeboards.
• Upload event data and logistics into Salesforce Events Management, ensuring accuracy and attention to detail.
• Oversee event budgeting, supplier coordination, and financial reconciliations in partnership with the Finance team.
• Collaborate closely with the F&B and kitchen teams to deliver seamless guest experiences.
• Produce all necessary materials for events including menus, place cards, table plans, and signage.
• Provide timely content for newsletters, website, and social media updates.
• Provide support and cover for the wider events and private dining team during peak periods and holidays.

Candidate Profile:

• Proven background in event coordination or administration within a luxury hospitality or private members’ environment.
• Impeccable written and verbal communication skills, with a personable and diplomatic manner.
• Exceptional attention to detail and organisational prowess, with the ability to multitask in a fast-paced setting.
• Proficiency in CRM and events systems (Salesforce or similar preferred).
• Discreet, intuitive and always a step ahead – able to anticipate guest needs and ensure smooth delivery.
• A polished, professional presence with the flexibility to work evenings and occasional weekends.
• Willingness to travel on occasion, both within the UK and abroad.

If you are interested and meet the full requirements, please apply today.

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