Events Administrator

Confidential; Rugby, Coventry; On-site; GBP 23,000 - 29,000; Full time

Job summary

Confidential is seeking an Events Administrator to join our Rugby-based team. This office-based role offers some flexibility in hours and requires a highly organised, proactive individual to support volunteers and the department.

You will handle registrations, DBS processes, travel visa support, ID badges, and report accuracy, contributing to smooth event operations and volunteer coordination.

Qualifications

• Excellent communication skills, both written and verbal.
• Strong organisational and administrative abilities with attention to detail.
• Ability to juggle multiple priorities and work independently.
• High level of integrity, discretion and professionalism.
• Proactive and solution-focused approach to tasks.
• Willingness to work occasional evenings and weekends to support volunteers.

Responsibilities

• Safer Recruitment Support: Ensure volunteers are fully and appropriately registered.
• Safer Recruitment Support: Support the requests for and recording of volunteer references.
• Safer Recruitment Support: Support the processes of DBS applications.
• Event Management Support: Provide help and support for volunteers who need a travel visa.
• Event Management Support: Assist with the production of ID photo badges.
• Event Management Support: Ensure accuracy of all reports and outputs from the department.

Skills

Excellent communication skills

Strong organisational and admin skills

Ability to manage multiple priorities

High integrity and professionalism

Proactive and solution-focused

Flexibility for evenings/weekends

Job description

Job Title: Events Administrator

Location: Rugby (Office based with option for flexible working)

Salary: 26,000
Contract Type: Full-time, Permanent

Role Overview

The Events Administrator will provide a pivotal role in enabling the Company to provide effective support to the volunteers.

This is an essential role within the organisational structure, requiring a highly organised, proactive and reliable individual who can operate effectively within a team and with a range of volunteers.

Key Responsibilities

Safer Recruitment Support

• - Ensure volunteers are fully and appropriately registered
• - Support the requests for and recording of volunteer references
• - Support the processes of DBS applications

Event Management Support

• - Provide help and support for volunteers who need a travel visa
• - Assist with the production of ID photo badges
• - Work with colleagues to ensure accuracy of all reports and outputs from the department

Person Specification

Essential:

• - Excellent communication skills (written and verbal)
• - Strong organisational and administrative skills with attention to detail
• - Ability to manage multiple priorities and work independently
• - High level of integrity, discretion and professionalism
• - Proactive and solution-focused approach
• - Flexibility to work occasional evenings and weekends to meet the needs of volunteers