Event Administrator

JR United Kingdom; York; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A reputable national professional membership body is seeking an Events Administrator. This role involves providing essential support for the smooth delivery of diverse events across the UK and internationally, both online and in person. The ideal candidate will be highly organized, proactive, and possess strong communication skills. Responsibilities include managing event communications, supporting live events, and maintaining event webpages. Join a dynamic team and contribute to impactful events!

Qualifications

• Experience in an administrative or events-based role.
• Strong IT skills, including confidence using databases and email marketing tools.

Responsibilities

• Provide administrative support to the Events Managers across all aspects of event coordination.
• Manage event communications, including speaker invitations and confirmations.
• Attend and support live events, offering on-site assistance.

Skills

Communication

Organizational Skills

Attention to Detail

Proactive Mindset

Team-oriented

Education

Experience in an administrative or events-based role

Tools

Email Marketing Tools

Databases

Social Media

Zoom

Microsoft Teams

Job description

Social network you want to login/join with:

Working Pattern: Hybrid – 3 days in the office, 2 days remote

Start: end of May beginning of June

Are you a highly organised and proactive administrator with a passion for events? We are looking for an Events Administrator to join a reputable and well-respected national professional membership body, supporting the Events Managers and Deputy Head of International, and Divisions.

This is a fantastic opportunity to play a key role in the smooth delivery of a diverse range of events across the UK and internationally. From behind-the-scenes planning to on-the-day coordination, you will provide essential support to ensure every event runs seamlessly — whether online or in person.

Key Responsibilities:

• Provide administrative support to the Events Managers across all aspects of event coordination
• Act as the first point of contact for event-related enquiries, delivering helpful and timely responses
• Manage event communications, including speaker invitations, confirmations, and reminders
• Monitor shared inboxes, respond to queries, and ensure records are accurately maintained
• Process delegate and speaker registrations, payments, and refunds using the organisation’s database
• Design and distribute marketing communications and promotional emails
• Promote events via the organisation’s social media platforms
• Prepare event materials such as delegate packs, name badges, printed documents, and attendance lists
• Attend and support live events, offering on-site assistance to delegates, speakers, organisers, and committee members
• Compile and present post-event reports using data collected from the organisation’s systems
• Assist committees and clinical organisers with event-related administration
• Create and maintain event webpages, ensuring content is clear, current, and engaging
• Support the delivery of online events by managing technical production, including camera and microphone control
• Conduct pre-event technical checks with speakers to ensure a smooth event experience
• Provide technical support to online attendees to help them access and participate in events
• Be willing and able to travel across England and stay overnight when required

About You:

You’ll be confident in managing competing priorities, with a professional and composed approach. Your communication skills will allow you to interact effectively with a variety of stakeholders, and your strong attention to detail will ensure accuracy across all aspects of your work. You’ll have:

• Experience in an administrative or events-based role
• Strong IT skills, including confidence using databases, email marketing tools, and social media
• A proactive, flexible, and team-oriented mindset
• Familiarity with virtual event platforms such as Zoom or Microsoft Teams (desirable)