Divisions Event Administrator, GORDON YATES

Guardian Jobs; York; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit healthcare organisation is seeking a Divisions Event Administrator to provide essential administrative support for various events. This hybrid role in York involves managing communications, registrations, and materials, ensuring smooth event operations. Ideal candidates will have strong administrative skills, excellent communication abilities, and a collaborative spirit.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Experience in organising training courses and conferences.

Responsibilities

• Providing administrative support to Event Managers.
• Monitoring email inboxes and responding to queries.
• Preparing event materials and attending in-person events.

Skills

Administrative Skills

Interpersonal Skills

Communication Skills

Teamwork

Telephone Manner

Tools

Content Management Systems

Online Event Platforms

Job description

Divisions Event Administrator, GORDON YATES

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Divisions Event Administrator, GORDON YATES

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Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp-perm basis, with a salary range of £25,590-£27,950. The role is hybrid, based in York, at postcode YO10 5GA.

Who will you be working for?

Our client is an established non-profit membership healthcare organisation.

What will you be doing?

• Providing administrative support to the Divisions’ Event Managers and the Deputy Head of International, Devolved Nations and Divisions in all event-related tasks.
• Undertaking administrative processes for events as instructed by the event manager.
• Acting as the first point of contact for events.
• Sending event communications, including speaker invitations, reminders, and confirmations.
• Monitoring email inboxes, responding to queries, and updating records.
• Processing delegate and speaker registrations, payments, and refunds using the College database.
• Producing and delivering promotional emails and other marketing materials.
• Using college social media accounts to promote and publicise events.
• Preparing event materials such as badges, delegate packs, course materials, and lists.
• Attending in-person events to provide onsite support to delegates, speakers, organisers, and committee members.
• Preparing reports from databases.
• Providing administrative support to committees and clinical organisers related to the event.
• Creating and updating event webpages.

About You

• Excellent administrative skills and proven experience in a busy, customer-focused environment.
• Excellent interpersonal and communication skills.
• Enthusiastic and able to work as part of a team.
• Excellent telephone manner and ability to manage a large volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web content.
• Experience in organising training courses and conferences.
• Experience using online event and streaming platforms.

How do I apply?

To apply, please click on the ‘Apply’ button below.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Advertising Services